Mobile Document Management for Engineers

Mobile Document Management for Engineers

Electronic document management systems (EDMS) have helped organizations improve efficiency and productivity for more nearly 30 years now, and issues regarding document access, workflow management, and versioning have made their way to the forefront of innovation.
Generally speaking, a document management system is the first step in a company’s digital transformation, as they begin to implement electronic systems across all facets of their organizations. Marketing, Sales, Finance, and HR departments have all reaped the benefits of this evolution; however, none have benefited more than their Engineering departments. With the complexity of engineering workflows and the vast number of collaborators required in design and development, engineering departments face ever-growing challenges, generated by expansion and the need for forward-thinking innovations. As companies embark on their globalization journey, the need for mobile document management systems becomes evident.

Today, millennials account for more than half of the American workforce, and it’s estimated by the year 2025, 75 percent of the global workforce will be made up of millennials. Resultingly, companies have no choice but to change their mindset and discover innovative ways to attract new talent. Moreover, the shift in technology simply makes sense for companies employing global talent, as there is a shortage of workers in certain engineering fields. In order to achieve or maintain a competitive advantage, organizations need to employ the help of technology experts throughout the world and thus require a secure and organized means of communication.

Benefits of Cloud EDMS
6 Benefits of a Cloud Document Management System
collaboration with third parties

3P Direct

With 3P Direct organizations can provide third parties access for viewing, downloading, marking up, and printing of documents, including CAD drawings and get feedback directly inside the product without having to setup the user or any VPNs.

 

Collaboration With Third-Parties

When it comes to third-party collaboration, there is a rigid dichotomy between the capabilities of mobile and on-premise document management systems. While on-premise and mobile systems can both provide the same set of features, a mobile (or Cloud-based) document management system enables organizations to achieve a higher standard of mobilization.

Vendors and downstream contractors seldom spend time in the office (or at least they shouldn’t), given the availability of mobile document management systems. This reality has initiated an understanding of its advanced applications, as top-performing companies now include mobile document management systems in their digital arsenal, typically in conjunction with real-time analytics software to monitor productivity and communications.

In the Architecture, Engineering, and Construction (AEC) and Utilities arenas, third-party organizations communicate with owners and engineers via standardized communication methods such as transmittals, submittals, and requests for information (RFIs). Ensuring these communications conform to a standard and are dealt with in a secure and timely manner requires organizations to understand the disparities between varying digital communications. Often time is of the essence, and being able to communicate issues, questions, and requests from the field, production floor, or at the vendor site can improve the speed of project completion as well as its accuracy.

As many companies require access to documents at the job site, it’s imperative that third-party collaborators can easily use mobile applications on either their laptops, tablets, or smartphones. Intuitive mobile user interfaces allow companies to do just that, reducing the training requirements for workers. Mobile EDMS, such as Engine-Box.com, help companies achieve the accessibility for these organizations by making it easy to access, markup (redline), and edit documents remotely.

 

The Technology Of Today

Mobile document management systems unify workers within and across organizations. Providing third-party collaborators with a mobile-first experience ensures workers can collaborate with owners in a way that is familiar to them. Today, nearly 81 percent of employees identify the need for mobile access to company documents, and a whopping 92 percent of workers review and collaborate over documents via electronic communications. There is a ubiquitous need for mobile document management systems, and therefore EDMS providers are increasingly providing Cloud-based systems.

The technology of today is vastly robust in comparison to the original electronic document management systems, as the features they offer provide companies with greater control over their files and documents, and the workflows associated to them. Whether your company deals in construction, energy, education, or government, a mobile Cloud-based document management system can ensure you will achieve greater efficiency and productivity.

 

Our EDMS solutions

 

ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents.  Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration.  Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business. Learn more why our solution is trusted by industry leaders.

Engine-Box

EngineBox™

EngineBox is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.

 

Our EDMS solutions

 

ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents.  Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration.  Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.

Learn more why our solution is trusted by industry leaders.

Engine-Box

EngineBox™

EngineBox is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.

Explore EngineBox™

The eQuorum Customer Promise

 

In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option.  We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.

With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.

Schedule a demo or sign up for a free trial of the software

eQuorum®

We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

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