SimpleIndex Powerful Automation

One-Click Processing

SimpleIndex is designed to streamline document scanning and indexing in a single-user environment. It does this by performing all of the steps in the scanning process in sequence. With sufficient automation using OCR, barcodes and database lookups, it is possible to perform the entire workflow with a single mouse click.

Template & Dictionary Matching OCR

This simplified version of what is commonly known as Unstructured Forms Processing allows you to automatically extract index information no matter where it appears on the document. Most "Zone OCR" solutions only work if the information appears in exactly the same place on every page. SimpleIndex allows you to automate indexing as long as the field matches a unique pattern or pre-defined list of values.

Command Line Interface

The Command Line Interface allows SimpleIndex to be integrated with custom software solutions with minimal programming. This interface allows you to specify all job settings, set index values and process images with a single command. SimpleIndex also has the ability to run a command line application automatically before or after each batch. These can perform file format conversions on the import and export files, upload files to an FTP server, email files or launch custom application integration.

Document Presence Auditing

Some applications have a set of standard documents that are required to be present in each batch. SimpleIndex has the ability to specify a list of required documents, and then audit each batch at the end to ensure all are present. Any missing pages may be scanned and indexed automatically from this screen as well. This feature is designed for front desk scanning applications, where several required documents are collected and scanned when they are presented by a client.

OMR (Optical Mark Recognition) Document Separation

SimpleIndex offers a unique new approach to determining where the first page of a new document starts. Traditionally, barcode separator sheets are inserted during document prep to mark the start of a new document. It is wasteful and time-consuming to insert them between each file, especially if the files are small.

SimpleIndex takes advantage of OMR technology to provide an easier solution to this problem. Simply take a felt pen and make a black mark on the upper-left corner of the first page of each new document. SimpleIndex will scan automatically to numbered multi-page files, with a new file created each time a mark is detected. These files can then be indexed and exported with a second SimpleIndex job.