Distributed Document Capture

Huge savings, fast turnaround, improved quality control!

Distributed Document Capture is a key feature of SimpleIndex that can provide huge savings, fast turnaround and improved quality control for enterprise scanning applications. For large enterprises with many locations that need to capture and share data, distributed document capture with SimpleIndex is an ideal solution.

To scan documents from many locations with a centralized solution, they must first be shipped to a scanning facility where dedicated personnel are required to process the large volume of paper. SimpleIndex makes it possible to scan these documents at their original location and send them electronically to a central database where they are made available throughout the enterprise.

The savings in shipping costs alone can often justify the investment in distributed capture with SimpleIndex. Other advantages include faster turnaround, keeping the originals on-site, eliminating the need for dedicated scanning departments or costly outsourcing, and the ability to ensure the presence of required documents at the time they are collected using SimpleIndex’s Batch Auditing feature.

Centralized Administration of Job Configurations

SimpleIndex jobs are highly automated through the use of pre-defined configuration files for common scanning, sorting and indexing tasks. Once defined, job configurations provide easy to use standard operational procedures for all end users.

SimpleIndex job configurations may be hosted on a website and launched via web links. This allows administrators to have a single version of all configuration files that can be updated without having to distribute local copies to many locations. A web portal can be created with links to all of the jobs relevant to the user, as well as processing instructions and other relevant information.