Automating Document Capture

The two main methods for automating indexing are barcode recognition and OCR (Optical Character Recognition).

Barcode recognition is faster and more accurate, but your documents must contain a barcode on the document or a cover page for this to work. OCR is able to read printed data directly from the page, which means most documents can be processed as-is. However, there are many conditions that can affect the practicality of OCR.

If your index data already exists in another database, SimpleIndex has two features that can make use of this data to automate processing. The Index Autofill feature lets you enter one key field that is used in a database lookup to retrieve matching values and fill in the remaining index fields automatically. SimpleIndex also has the ability to pre-set index values using the Command Line Interface and have a scanned document receive these indexes automatically.