VERSION CONTROL SOFTWAREVersion control software automatically recognizes new versions of documents as they are entered into the system and assigns the next available version number while automatically archiving edits. Basic file version control allows users or system administrators to establish if they want an electronic file to be “versioned.” Upon saving of the file, a copy is made and either given an updated name or is provided with an additional designation signifying the version number or level. Finding previous versions means either looking in the file’s parent folder or using a search capability utilizing an internal index.
Manage your document review process by creating, maintaining and managing multiple versions of a document
Ensure only the most current versions of files are being used
Utilize major and minor version control policies
Implant appropriate retention policies around document/ drawing versions
Maintain historical metadata so you can access a snapshot in time, as well as the complete document history
Establish any version extension character and any versioning scheme
Easy access to back revisions by permissioned users
Version Control: What's Old Is New Whitepaper
Version control software is neither a new concept nor new functionality. The explosion in content of all types, including email, text, and web communications, however, is putting more importance on this standard capability, while new technologies are assisting users in keeping the right number of versions for the optimum amount of time. The use of document versioning is certainly not new and its impact on the efficiency and speed of workflows differs greatly.
Document Versioning: What’s Old is New
As the number of document versioning has escalated we have seen an ironic shift, the move to reducing the number of versions saved and kept. Many workflows are document-centric, so passing and document versioning are important steps in the process. Between historical recording, requirements for management analysis, and general regulatory compliance, keeping many (and often all) versions of documents has become commonplace.