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Explore the latest EDMS trends

 

 

Blog

Explore the latest EDMS trends

Cloud Implementation

Blog

Explore the latest EDMS trends

The Growing Demand for Cloud-based Workflow and Document Management Systems

The Growing Demand for Cloud-based Workflow and Document Management Systems

The U.S, among other countries, is now facing an economic recession, the likes of which the world has not seen since the Great Depression. While some organizations have had no choice but to cut their losses, some technology leaders have been developing new systems to help businesses cope with the changing economic landscape, thus the demand for Cloud EDMS software is on the rise.

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The Importance of Versioning Documents in Ensuring the Success of an Organization

The Importance of Versioning Documents in Ensuring the Success of an Organization

We have all used the Track Changes feature in Microsoft Word as a means of keeping a record of the changes to a document. You may have even saved the updated document with a new name or added some designator to show an updated version. These are simple methods to version files. Many workflows are document-centric, so passing and document versioning are important steps in the process.

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Manufacturing and Cloud Digitalization

Manufacturing and Cloud Digitalization

Growing global economic challenges are stirring the pot, and U.S. manufacturers are resorting to digitalization to better manage their critical assets.  Companies are looking for ways to improve output and find new growth opportunities and are leaning even more on technology to improve day-to-day operations.

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Securing Digital Files With an Engineering Document Management System

Securing Digital Files With an Engineering Document Management System

Securing important digital files with an engineering document management system creates an environment in which workers can collaborate across locations while staying organized and maintaining secure control over critical intellectual property assets while accessing their files and documents remotely. Learn more.

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Document Management System Trends

Document Management System Trends

A document management system helps companies better manage their files and documents, providing them with a secure repository in which they can easily locate and access their important files. Discover DMS trends such as mobile access, lower costs, and version control.

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Version Control and Document Management

Version Control and Document Management

As a document moves between hands, it typically goes through multiple revisions before it can be finalized. Versions are usually identified by a number or letter that increases as a new revision is made. This code helps document users identify which version of the document is most current, preventing use of old files, duplicated efforts, and providing an audit trail of changes.

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What Are RFIs/Submittals and Why Are They Important

What Are RFIs/Submittals and Why Are They Important

The submittal review process provides checks and balances during the construction phase of a project and it a critical part of the process. Given the cost and time it takes to complete a construction project, there is little room for error, and therefore every document should be reviewed and verified before being sent back to the subcontractor or vendor.

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Information Security: No Longer Just an IT Concern

Information Security: No Longer Just an IT Concern

How can we secure data that is being accessed anytime, from anywhere? A user could literally walk out the door with important intellectual property. Years ago, IT instituted restrictions on who could get to what information and whether they could download or print the files. This was accomplished through the use of an engineering workflow and document management solution.

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How To Better Manage RFIs and Submittals

How To Better Manage RFIs and Submittals

In an industry where information is frequently passed between hands many times for project tasks, RFIs/Submittals can be essential to project completion. Understanding how to better manage engineering RFIs and submittals is an important part of project management. 

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The Importance of Feedback Loops in Workflow Automation

The Importance of Feedback Loops in Workflow Automation

Adding feedback loops in workflow automation for product design and engineering is key to improving processes for many organizations, but there are clear obstructions that have provided resistance over the years to expanding the information loop to non-engineering groups.

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How To Improve Each Phase of the Construction Lifecycle

How To Improve Each Phase of the Construction Lifecycle

The commercial construction lifecycle typically consists of five phases. To carry out these types of projects, organizations must complete each phase carefully, yet efficiently with the best interest of the owners and other stakeholders. Learn how an EDMS can help.

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3 Reasons To Migrate to the Cloud

3 Reasons To Migrate to the Cloud

There are reasons to migrate to the cloud and for many organizations migrating to the cloud makes sense, with many companies already deploying a hybrid approach of on-premise and cloud.

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Using Automation To Manage Construction Workflows

Using Automation To Manage Construction Workflows

Today, AEC organizations can utilize automation to improve existing processes and ensure the accuracy and timeliness of a project. While large companies were among the first to explore automation, SMBs can use workflow automation to gain a competitive edge over their competitors, and complete projects within a shorter timeframe and ensuring nothing falls through the cracks.

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Engineering Transmittal Workflows

Engineering Transmittal Workflows

Organizations benefit from the audit trail created by automating engineering transmittal workflows, but at the same time should not overlook the true purpose of the workflow — to expedite and progress the overall project workflow.

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Visual Elements in Engineering Workflows

Visual Elements in Engineering Workflows

Many engineering workflows, if not most, include drawings, operating manuals, process charts, routers, approval sheets, etc. These document-centric workflows can all benefit from the addition of photos, video and audio.

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How Small Business Can Compete in a Large Marketplace

How Small Business Can Compete in a Large Marketplace

As a small business, you will always be at a disadvantage. Larger organizations are well equipped, allowing them to get things done quickly and at significantly lower costs. Fortunately, there are some solutions that can make things easier for small businesses to compete with their larger competitors.

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Benefits of a Document Control System for Utilities and Energy Providers

Benefits of a Document Control System for Utilities and Energy Providers

Utility and energy providers require a vast number of documents to manage their facilities and must use them to create effective communication, collaboration and coordination. These companies need a system to manage documents, as they can quickly lose control over their version integrity, operational efficiency, security and productivity.

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Improve the Design Process With Document Version Control

Improve the Design Process With Document Version Control

Versioning of documents and drawings is an essential part of the engineering design process. All project members must be aware of changes made to a document/drawing throughout a workflow to eliminate confusion and reduce the need for rework. A document version control system can help.

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Mobile Document Management for Engineers

Mobile Document Management for Engineers

With the complexity of engineering workflows and the vast number of collaborators required in design and development, engineering departments face ever-growing challenges, generated by expansion and the need for forward-thinking innovations. As companies embark on their globalization journey, the need for mobile document management systems becomes evident.

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How To Limit Risk While Saving Time and Money

How To Limit Risk While Saving Time and Money

Limit risk while saving time and money with a scalable solution that caters to the everchanging needs of the construction industry. Resolve issues over communication, collaboration, efficiency, and rework errors with a Cloud document management system.

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Scale Your Business Effortlessly With a Cloud EDMS

Scale Your Business Effortlessly With a Cloud EDMS

SaaS allows you to invest in business architecture and software that doesn’t require vast amounts of capital. Contrary to on-premise systems, companies are not required to purchase or maintain their own IT infrastructure, allowing for simplified implementation and reduced cost.

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3 Engineering Trends You Need To Know

3 Engineering Trends You Need To Know

Discover more about artificial intelligence, automation and big data and how all 3 trends are revolutionizing the engineering industry and engineering workflow and document management systems.

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Tackling Challenges of Engineering Document Management

Tackling Challenges of Engineering Document Management

Engineers have developed a reputation for being dependable and reliable, however, many engineers often struggle to collaborate adequately given the vast numbers of drawings and documents. For engineers, what may appear to be a small task at first can quickly expand into something far more complicated, and if the task is not properly managed, it’s easy to lose control over the project. So how do you regain control?

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Cloud Computing: Exploring the Possibilities

Cloud Computing: Exploring the Possibilities

Cloud computing enables organizations to explore new possibilities regarding remote collaboration, file security, and efficiency. It provides SMBs with unlimited scalability and provides large enterprises with new capabilities in terms of globalization and the speed at which they communicate with remote workers.

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Optimizing Engineering Workflows

Optimizing Engineering Workflows

Efficient workflow and document management procedures are vital to the success of engineering-based companies, as the time spent filing documents and interpreting workflows has a direct impact on the companies’ bottom lines.

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Manage Complexity Through Engineering Workflow

Manage Complexity Through Engineering Workflow

Each year millions of mangers struggle to implement efficient workflows, leaving their employees feeling either stressed, overwhelmed, or downright clueless. Managing a business isn’t always easy, even for those with years of industry experience, which is why many organizations rely on business tools to get the job done

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Robotics Process Automation 101

Robotics Process Automation 101

Robotic Process Automation can best be seen in engineering document management systems (EDMS) in the way they facilitate design, drafting, and collaboration workflows. Systems utilizing RPA manage repetitive, labor-intensive tasks using rules-based logic, determined by IT managers and/or EDMS administrators and project managers.

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Understanding an Engineering Workflow

Understanding an Engineering Workflow

Many organizations utilize software to help manage their essential workflows, as it helps administrators keep tight control over reviews, approvals, and deliverables, and enables them to manage document actions at each step, resulting in significant time and cost savings.

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How To Simplify Document Management and Searching

How To Simplify Document Management and Searching

Electronic document management systems (EDMS) include an array of features and capabilities that simplify the way organizations manage critical engineering documents and workflows. While these features are important, none are more important than the way it simplifies document management and searching for documents.

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Eliminating Bottlenecks Through Engineering Workflow

Eliminating Bottlenecks Through Engineering Workflow

Reducing the number of bottlenecks in a workflow significantly improves processes by enabling organizations to complete workflow steps more quickly. With optimized workflows, organizations can expect to see improvements in project turnover, and to achieve a faster return on their investments and improvement in their bottom line.  

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Integration with CAD and BIM Software

Integration with CAD and BIM Software

ImageSite integrates with the leading CAD and BIM solutions, such as AutoCAD, Revit, MicroStation, and SolidWorks. The system enables organizations to seamlessly import files along with important information such as their Xrefs and title blocks, simplifying implementation, metadata creation, and organization.

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Features of an Engineering Document Management System

Features of an Engineering Document Management System

Engineering-based organizations (e.g., manufacturing, AEC enterprises) require engineering-specific features, which is why ImageSite provides these companies with the tools they need to ensure complete control over their files and documents. Discover EDMS trends.

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Engine-Box for Engineering Workflow

Engine-Box for Engineering Workflow

Depending on the nature of their organization, most companies will likely need a document management system that provides the functionality to ensure remote workers can collaborate successfully and remain productive from conceptual design through to production. Discover our Cloud EDMS solution, Engine-Box.

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Promoting Effective Communication and Improved Collaboration

Promoting Effective Communication and Improved Collaboration

In the AEC industry, building communication can be challenging, especially when it comes to project management. With varying roles, education backgrounds, and communication styles effective collaboration tends to be a struggle and the miscommunication brought on by these differences often creates confusion that can cause errors and unnecessary project delays. Fortunately, an EDMS can help.

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Engineering DMS Tools to Survive Post-Pandemic

Engineering DMS Tools to Survive Post-Pandemic

The pandemic has genuinely been a test of resiliency, as market leaders begin to rely on new and innovative technologies to manage critical project assets and the communication needs of their staff. Providing teams with the right tools to keep projects on track and on budget has become top priority and many organizations have found success through the implementation of EDMS software.

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The Power of System Configurability

The Power of System Configurability

Electronic document management and workflow systems allow users to collaborate on files and documents without the need for paper storage. It’s essential for the efficiency and reliability of business and engineering processes. Over the years, these tools have become increasingly more powerful and useful for organizations across almost every industry.

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Why Is Version Control Important?

Why Is Version Control Important?

Why Is Version Control Important? Over the years, we’ve spent a great deal of time listening to our customers to find newer and better ways to provide value for their organizations. We’ve spoken with IT departments, CEOs, document controllers, and,...

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Protect Your Intellectual Property with ImageSite

Protect Your Intellectual Property with ImageSite

Engineering and manufacturing companies are among some of the most vulnerable when it comes to intellectual property theft since these organizations manage large volumes of files and documents that are important to the design and production of their products and buildings. One of the easiest ways to prevent cyber-criminals from accessing proprietary information is to implement a formal document management system.

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Drive Value and Innovation with ImageSite

Drive Value and Innovation with ImageSite

New product development typically sets the framework for innovation, and despite advancements in engineering design processes, the principals remain the same. As per historical approaches, drafting, design, and testing typically require complex workflows and a long string of reviews and approvals.

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Innovation Trends in Engineering Workflow and Document Management

Innovation Trends in Engineering Workflow and Document Management

Are you searching for the right document management solution? Although every business is unique, it’s important to choose a system that not only suits your current needs, but can evolve as your needs change. Here are a few trends in engineering workflow and document management systems that should be on your radar.

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Virtual Reality Workflows

Virtual Reality Workflows

The concept of virtual reality (VR) and augmented reality (AR) is becoming a big interest for many organizations as they attempt to enhance buyer experiences, improve ergonomics in design, and advance software usability and accessibility. This innovation will take usability to the next level for many applications, but does it have a place in workflows?

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eQuorum®

We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

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