The EDMS Journal

By 2025, engineering document and workflow management will be shaped by AI, automation, and cloud technologies, improving efficiency, accessibility, and collaboration. Advanced analytics will optimize workflows, while sustainability and compliance efforts are streamlined, leading to smarter, more secure systems.

Designing an effective workflow requires careful planning, a clear understanding of processes, and the right tools to ensure smooth execution. Here are the best practices for designing a workflow and how an EDMS supports each stage and contributes to project success.

Efficient workflow and document management procedures are vital to the success of engineering-based companies, as the time spent filing documents and interpreting workflows has a direct impact on the companies’ bottom lines.

Discover the four most common pain points experienced within companies and organizations that can be eliminated with the implementation of document-centric workflows.

Engineering document management software allows you to create integrated workflows that eliminate data silos by allowing teams to review and approve documents more efficiently and to finish projects on time. Learn more.

Managing workflows while working remote has caused companies to adapt to a new engineering world. An EDMS solution is the answer.

Real-Time workflow management is becoming a new reality. Workflow management systems are becoming essential in tracking, auditing and automating projects. Using this software reduces errors/reworks and saves money in the long run.

Discover more about artificial intelligence, automation and big data and how all 3 trends are revolutionizing the engineering industry and engineering workflow and document management systems.

Selecting a workflow and document management system for small engineering companies is a very big decision. While every company is different, there are a few innovations in engineering workflow and document management that are generally useful for smaller firms, such as cost reduction, mobile accessibility, and scalability

Adding feedback loops in workflow automation for product design and engineering is key to improving processes for many organizations, but there are clear obstructions that have provided resistance over the years to expanding the information loop to non-engineering groups.

Today, AEC organizations can utilize automation to improve existing processes and ensure the accuracy and timeliness of a project. While large companies were among the first to explore automation, SMBs can use workflow automation to gain a competitive edge over their competitors, and complete projects within a shorter timeframe and ensuring nothing falls through the cracks.

Many engineering workflows, if not most, include drawings, operating manuals, process charts, routers, approval sheets, etc. These document-centric workflows can all benefit from the addition of photos, video and audio.

As a small business, you will always be at a disadvantage. Larger organizations are well equipped, allowing them to get things done quickly and at significantly lower costs. Fortunately, there are some solutions that can make things easier for small businesses to compete with their larger competitors.

Each year millions of mangers struggle to implement efficient workflows, leaving their employees feeling either stressed, overwhelmed, or downright clueless. Managing a business isn’t always easy, even for those with years of industry experience, which is why many organizations rely on business tools to get the job done

Are you aware that the discipline of workflow schedule management leads to elevated performance and productivity? Learn more.

Many organizations utilize software to help manage their essential workflows, as it helps administrators keep tight control over reviews, approvals, and deliverables, and enables them to manage document actions at each step, resulting in significant time and cost savings.

Reducing the number of bottlenecks in a workflow significantly improves processes by enabling organizations to complete workflow steps more quickly. With optimized workflows, organizations can expect to see improvements in project turnover, and to achieve a faster return on their investments and improvement in their bottom line.  

Depending on the nature of their organization, most companies will likely need a document management system that provides the functionality to ensure remote workers can collaborate successfully and remain productive from conceptual design through to production. Discover our Cloud EDMS solution, EngineBox.

Are you searching for the right document management solution? Although every business is unique, it’s important to choose a system that not only suits your current needs, but can evolve as your needs change. Here are a few trends in engineering workflow and document management systems that should be on your radar.

The concept of virtual reality (VR) and augmented reality (AR) is becoming a big interest for many organizations as they attempt to enhance buyer experiences, improve ergonomics in design, and advance software usability and accessibility. This innovation will take usability to the next level for many applications, but does it have a place in workflows?