Blog
Explore the latest EDMS trends
Blog
Explore the latest EDMS trends
Blog
Explore the latest EDMS trends
The Growing Demand for Cloud-based Workflow and Document Management Systems
The U.S, among other countries, is now facing an economic recession, the likes of which the world has not seen since the Great Depression. While some organizations have had no choice but to cut their losses, some technology leaders have been developing new systems to help businesses cope with the changing economic landscape, thus the demand for Cloud EDMS software is on the rise.
How To Simplify the Drawing Markup Process
Digital drawing markups are an efficient way for engineers to collaborate, even if they’re not in the same location.
How To Simplify the Document Management System Implementation Process
An engineering document management system (EDMS) can improve productivity, reduce costs, and protect company IP. Implementing new software often can be challenging for unguided companies. But there are ways, however, to simplify the process.
Discovering Engineering Document Control Systems
Engineering document control systems can help to increase business profitability and growth. Learn more about how.
The Importance of Versioning Documents in Ensuring the Success of an Organization
We have all used the Track Changes feature in Microsoft Word as a means of keeping a record of the changes to a document. You may have even saved the updated document with a new name or added some designator to show an updated version. These are simple methods to version files. Many workflows are document-centric, so passing and document versioning are important steps in the process.
Workflow and Document Management Solutions Essential for Engineers
While many engineers struggle to collaborate effectively, there are tools with features that can help increase productivity and improve collaboration. Here are some essential engineering workflow document management features included in ImageSite.
Manufacturing and Cloud Digitalization
Growing global economic challenges are stirring the pot, and U.S. manufacturers are resorting to digitalization to better manage their critical assets. Companies are looking for ways to improve output and find new growth opportunities and are leaning even more on technology to improve day-to-day operations.
Securing Digital Files With an Engineering Document Management System
Securing important digital files with an engineering document management system creates an environment in which workers can collaborate across locations while staying organized and maintaining secure control over critical intellectual property assets while accessing their files and documents remotely. Learn more.
How To Successfully Compete With Larger Engineering Firms as a Small Business Owner
Document management software as they allow companies to increase efficiency and manage business processes while reducing errors. With limited capital, smaller businesses may feel they can’t realize returns on their investments quickly enough, however, this is not usually the case.
Automation Solutions That Can Boost Your Company’s Profits
Automation solutions help impact the bottom line by improving processes, productivity, collaboration and by reducing rework.
Document Management System Trends
A document management system helps companies better manage their files and documents, providing them with a secure repository in which they can easily locate and access their important files. Discover DMS trends such as mobile access, lower costs, and version control.
How To Improve Project Accuracy and Turnaround Times
Eliminate complexity, errors, and sometimes plain chaos associated with complex engineering projects. Streamline your document and drawing reviews and improve overall project turnaround.
Version Control and Document Management
As a document moves between hands, it typically goes through multiple revisions before it can be finalized. Versions are usually identified by a number or letter that increases as a new revision is made. This code helps document users identify which version of the document is most current, preventing use of old files, duplicated efforts, and providing an audit trail of changes.
What Are RFIs/Submittals and Why Are They Important
The submittal review process provides checks and balances during the construction phase of a project and it a critical part of the process. Given the cost and time it takes to complete a construction project, there is little room for error, and therefore every document should be reviewed and verified before being sent back to the subcontractor or vendor.
Information Security: No Longer Just an IT Concern
How can we secure data that is being accessed anytime, from anywhere? A user could literally walk out the door with important intellectual property. Years ago, IT instituted restrictions on who could get to what information and whether they could download or print the files. This was accomplished through the use of an engineering workflow and document management solution.
5 Reasons To Switch to a Cloud Document Management System
There are many advantages to using an on-premise document management system, however, Cloud systems offer some additional advantages.
How To Better Manage RFIs and Submittals
In an industry where information is frequently passed between hands many times for project tasks, RFIs/Submittals can be essential to project completion. Understanding how to better manage engineering RFIs and submittals is an important part of project management.
The Importance of Feedback Loops in Workflow Automation
Adding feedback loops in workflow automation for product design and engineering is key to improving processes for many organizations, but there are clear obstructions that have provided resistance over the years to expanding the information loop to non-engineering groups.
Using Product Data Management To Improve Productivity
Implementing a document management system is typically a great start for companies determined to use data to enhance productivity in their pursuit of greater profits and greater accuracy.
How To Improve Each Phase of the Construction Lifecycle
The commercial construction lifecycle typically consists of five phases. To carry out these types of projects, organizations must complete each phase carefully, yet efficiently with the best interest of the owners and other stakeholders. Learn how an EDMS can help.
Why Real-Time Workflow Management Is the New Reality
Real-Time workflow management is becoming a new reality. Workflow management systems are becoming essential in tracking, auditing and automating projects. Using this software reduces errors/reworks and saves money in the long run.
5 Ways To Improve Efficiency in Your Business
Improve business efficiency by implementing the right technology to improve processes and team collaboration. Here are 5 ways to start improving your business today.
Common Pain Points Eliminated by Document-Centric Workflow
Discover the four most common pain points experienced within companies and organizations that can be eliminated with the implementation of document-centric workflows.
3 Reasons To Migrate to the Cloud
There are reasons to migrate to the cloud and for many organizations migrating to the cloud makes sense, with many companies already deploying a hybrid approach of on-premise and cloud.
Why a Cloud EDMS Is Necessary for Significant Growth
New construction, in the U.S, is forecast to reach over 1.6 trillion in 2025. With all this growth, construction companies are seeking alternative solutions to help complete their complex objectives.
Digital RFIs and Submittals Improve Project Accuracy
Improving the processes of construction companies can be difficult at times, however, workflow management software can now help companies regain control over their ever-blossoming project workflows.
How To Improve Project Management Process Through Workflow Automation
Workflow automation is used to improve everyday business and engineering processes by allowing engineers to define their work as a series of interrelated workflow steps with assigned deadlines and associated notifications.
Using Automation To Manage Construction Workflows
Today, AEC organizations can utilize automation to improve existing processes and ensure the accuracy and timeliness of a project. While large companies were among the first to explore automation, SMBs can use workflow automation to gain a competitive edge over their competitors, and complete projects within a shorter timeframe and ensuring nothing falls through the cracks.
Engineering Transmittal Workflows
Organizations benefit from the audit trail created by automating engineering transmittal workflows, but at the same time should not overlook the true purpose of the workflow — to expedite and progress the overall project workflow.
Visual Elements in Engineering Workflows
Many engineering workflows, if not most, include drawings, operating manuals, process charts, routers, approval sheets, etc. These document-centric workflows can all benefit from the addition of photos, video and audio.
3 Common Mistakes That Slow Business Growth
There are mistakes growing engineering firms often make when expanding their operations and workforce, most of which can be mitigated or prevented by a formal workflow and document management system.
How Small Business Can Compete in a Large Marketplace
As a small business, you will always be at a disadvantage. Larger organizations are well equipped, allowing them to get things done quickly and at significantly lower costs. Fortunately, there are some solutions that can make things easier for small businesses to compete with their larger competitors.
6 Reasons To Use an Engineering Document Management System
Here are 6 reasons you need an engineering workflow and document management system. Learn more.
Advantages of an Engineering Document Control System for Data-Driven Organizations
Engineering document control software uses data to help organizations identify points of improvement in their daily business operations. Learn more about its advantages.
Benefits of a Document Control System for Utilities and Energy Providers
Utility and energy providers require a vast number of documents to manage their facilities and must use them to create effective communication, collaboration and coordination. These companies need a system to manage documents, as they can quickly lose control over their version integrity, operational efficiency, security and productivity.
Improve the Design Process With Document Version Control
Versioning of documents and drawings is an essential part of the engineering design process. All project members must be aware of changes made to a document/drawing throughout a workflow to eliminate confusion and reduce the need for rework. A document version control system can help.
Mobile Document Management for Engineers
With the complexity of engineering workflows and the vast number of collaborators required in design and development, engineering departments face ever-growing challenges, generated by expansion and the need for forward-thinking innovations. As companies embark on their globalization journey, the need for mobile document management systems becomes evident.
How To Limit Risk While Saving Time and Money
Limit risk while saving time and money with a scalable solution that caters to the everchanging needs of the construction industry. Resolve issues over communication, collaboration, efficiency, and rework errors with a Cloud document management system.
Scale Your Business Effortlessly With a Cloud EDMS
SaaS allows you to invest in business architecture and software that doesn’t require vast amounts of capital. Contrary to on-premise systems, companies are not required to purchase or maintain their own IT infrastructure, allowing for simplified implementation and reduced cost.
Improving Construction Industry Processes With an Engineering Document Management System
Improving construction industry processes is possible with an engineering document management system. Ensure real-time collaboration with an EDMS solution equipped with optional RFI/Submittal and redlining capabilities, to ensure your company keeps up with stakeholder requirements and completes construction projects quickly and efficiently.
3 Engineering Trends You Need To Know
Discover more about artificial intelligence, automation and big data and how all 3 trends are revolutionizing the engineering industry and engineering workflow and document management systems.
3 Reasons To Implement an Engineering Workflow and Document Management System
Selecting a workflow and document management system for small engineering companies is a very big decision.. While every company is different, there are a few innovations in engineering workflow and document management that are generally useful for smaller firms, such as cost reduction, mobile accessibility, and scalability
Engineering Document Management in the Public Sector
The role of engineering document management in the public sector is critical and helps to ensure the success of many public initiatives.
Tackling Challenges of Engineering Document Management
Engineers have developed a reputation for being dependable and reliable, however, many engineers often struggle to collaborate adequately given the vast numbers of drawings and documents. For engineers, what may appear to be a small task at first can quickly expand into something far more complicated, and if the task is not properly managed, it’s easy to lose control over the project. So how do you regain control?
Document Management Systems Ensure Compliance
A document management system can help an organization fulfill compliance requirements outlined in ISO 9001 such as access to records and documents and the management of audit trails. Learn more.
Cloud Computing: Exploring the Possibilities
Cloud computing enables organizations to explore new possibilities regarding remote collaboration, file security, and efficiency. It provides SMBs with unlimited scalability and provides large enterprises with new capabilities in terms of globalization and the speed at which they communicate with remote workers.
A Defense Against Ransomware
A defense against ransomware is needed in today’s world full of cyberattacks everyday. Mitigate the impact with cloud document management.
Optimizing Engineering Workflows
Efficient workflow and document management procedures are vital to the success of engineering-based companies, as the time spent filing documents and interpreting workflows has a direct impact on the companies’ bottom lines.
Manage Complexity Through Engineering Workflow
Each year millions of mangers struggle to implement efficient workflows, leaving their employees feeling either stressed, overwhelmed, or downright clueless. Managing a business isn’t always easy, even for those with years of industry experience, which is why many organizations rely on business tools to get the job done
The Discipline of Workflow Schedule Management
Are you aware that the discipline of workflow schedule management leads to elevated performance and productivity? Learn more.
Robotics Process Automation 101
Robotic Process Automation can best be seen in engineering document management systems (EDMS) in the way they facilitate design, drafting, and collaboration workflows. Systems utilizing RPA manage repetitive, labor-intensive tasks using rules-based logic, determined by IT managers and/or EDMS administrators and project managers.
Increase Productivity with Disciplined Workflow Management
Managing workflows while working remote has caused companies to adapt to a new engineering world. An EDMS solution is the answer.
Understanding an Engineering Workflow
Many organizations utilize software to help manage their essential workflows, as it helps administrators keep tight control over reviews, approvals, and deliverables, and enables them to manage document actions at each step, resulting in significant time and cost savings.
Eliminate Data Silos and Improve Your Bottom Line
Engineering document management software allows you to create integrated workflows that eliminate data silos by allowing teams to review and approve documents more efficiently and to finish projects on time. Learn more.
How To Simplify Document Management and Searching
Electronic document management systems (EDMS) include an array of features and capabilities that simplify the way organizations manage critical engineering documents and workflows. While these features are important, none are more important than the way it simplifies document management and searching for documents.
Eliminating Bottlenecks Through Engineering Workflow
Reducing the number of bottlenecks in a workflow significantly improves processes by enabling organizations to complete workflow steps more quickly. With optimized workflows, organizations can expect to see improvements in project turnover, and to achieve a faster return on their investments and improvement in their bottom line.
Integration with CAD and BIM Software
ImageSite integrates with the leading CAD and BIM solutions, such as AutoCAD, Revit, MicroStation, and SolidWorks. The system enables organizations to seamlessly import files along with important information such as their Xrefs and title blocks, simplifying implementation, metadata creation, and organization.
ImageSite – The Only Document Management System You Need
Looking for the one and only document management system you need is no easy task. It takes time and careful consideration to find the system that best fits your business. Learn more about ImageSite, our robust engineering workflow and document management solution.
Features of an Engineering Document Management System
Engineering-based organizations (e.g., manufacturing, AEC enterprises) require engineering-specific features, which is why ImageSite provides these companies with the tools they need to ensure complete control over their files and documents. Discover EDMS trends.
Engine-Box for Engineering Workflow
Depending on the nature of their organization, most companies will likely need a document management system that provides the functionality to ensure remote workers can collaborate successfully and remain productive from conceptual design through to production. Discover our Cloud EDMS solution, Engine-Box.
Engine-Box: Your Cloud Document Management Solution Now on AWS Marketplace
Engine-Box, our cloud document management system, is now available on Amazon Web Services Marketplace. We are excited to be working with such a reputable brand as a way to distribute our products to customers who need our services.
Promoting Effective Communication and Improved Collaboration
In the AEC industry, building communication can be challenging, especially when it comes to project management. With varying roles, education backgrounds, and communication styles effective collaboration tends to be a struggle and the miscommunication brought on by these differences often creates confusion that can cause errors and unnecessary project delays. Fortunately, an EDMS can help.
Engineering DMS Tools to Survive Post-Pandemic
The pandemic has genuinely been a test of resiliency, as market leaders begin to rely on new and innovative technologies to manage critical project assets and the communication needs of their staff. Providing teams with the right tools to keep projects on track and on budget has become top priority and many organizations have found success through the implementation of EDMS software.
Questions To Ask Before Investing in an Engineering Workflow and Document Management System
Document management systems are designed to streamline workflows, not slow them, which is why it is important to carefully examine the benefits and functionality of your workflow and document management system. Here are a few reasons why.
The Power of System Configurability
Electronic document management and workflow systems allow users to collaborate on files and documents without the need for paper storage. It’s essential for the efficiency and reliability of business and engineering processes. Over the years, these tools have become increasingly more powerful and useful for organizations across almost every industry.
Why Is Version Control Important?
Why Is Version Control Important? Over the years, we’ve spent a great deal of time listening to our customers to find newer and better ways to provide value for their organizations. We’ve spoken with IT departments, CEOs, document controllers, and,...
Protect Your Intellectual Property with ImageSite
Engineering and manufacturing companies are among some of the most vulnerable when it comes to intellectual property theft since these organizations manage large volumes of files and documents that are important to the design and production of their products and buildings. One of the easiest ways to prevent cyber-criminals from accessing proprietary information is to implement a formal document management system.
Drive Value and Innovation with ImageSite
New product development typically sets the framework for innovation, and despite advancements in engineering design processes, the principals remain the same. As per historical approaches, drafting, design, and testing typically require complex workflows and a long string of reviews and approvals.
Benefits of EDMS for Businesses in a Dynamic Economy
An engineering workflow and document management solution can help company’s meet their business goals in times of uncertainty. ImageSite provides innovative solutions to manage files, documents, and data throughout while reducing costs.
Innovation Trends in Engineering Workflow and Document Management
Are you searching for the right document management solution? Although every business is unique, it’s important to choose a system that not only suits your current needs, but can evolve as your needs change. Here are a few trends in engineering workflow and document management systems that should be on your radar.
Virtual Reality Workflows
The concept of virtual reality (VR) and augmented reality (AR) is becoming a big interest for many organizations as they attempt to enhance buyer experiences, improve ergonomics in design, and advance software usability and accessibility. This innovation will take usability to the next level for many applications, but does it have a place in workflows?
eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.