Document Management System Trends
Document Management System Trends
A document management system, commonly referred to as a DMS, helps companies better manage their files and documents, providing them with a secure repository in which they can easily locate and access their important files. Organizations have been using document management systems for quite some time now since they provide a vast array of applications in various industries and are often used in engineering-related industries such as the AEC, manufacturing, healthcare, and defense industries, as well as most facilities management functions at large companies. The document management system trends include: mobile access, lower costs, and version control.
Mobile access
With the growth in the use of mobile devices and the increasing number of remote employees entering the workforce, many DMS providers have begun to drive their focus towards mobile accessibility. Gone are the days in which workers are confined to on-premise document management, as cloud document management software is a more secure option than ever before.
Engine-Box, our cloud-based EDMS, utilizes commercial-grade security provided by AWS (Amazon Web Services) – one of the world’s most comprehensive and broadly adopted cloud platforms. Contrary to many misconceptions, files located in AWS’ cloud servers are virtually impenetrable, making it the perfect place for organizations handling confidential intellectual property (IP).
Using Engine-Box, engineers can access their drawings and documents using any mobile device. Devices include laptops, tablets, and smartphones (without a mobile app). While workers will need their CAD software to edit their CAD drawings, it is still the perfect solution for document distribution across teams and third parties like vendors, contractors, and customers.
Document Version Control
Track document changes, capture key decisions and document the reviewing process. Stay in-control of essential workflows while ensuring correct versions of files are being used.
Version control
Another software feature and one of the handful of engineering document management system trends is extensive version control. Eliminating rework is one of the best ways to improve productivity. Far too often, workers often mishandle files and documents, making it difficult for them and other team members to locate the correct and most current file version. Our EDMS solutions automatically update and maintain file versions as new versions are entered into the system, making it easy to monitor changes and reduce rework.
Users can effortlessly locate back revisions of the documents, if needed, so managers and auditors can review the past versions of a file and reverse changes or mistakes, as applicable. Additionally, the system provides audit trails of changes made by users in the system, eliminating the need for managers to locate changes manually.
Lower costs
After their conception in the late 1980s, document management systems were expensive and didn’t include the same features they do today. Now, document management systems are more affordable and include a variety of features that help organizations improve productivity and collaboration. With the expansion of internet-based applications, document management systems include more integrations and enable users to access their files quicker than they would with the old systems.
Both ImageSite and Engine-Box are affordable engineering document management solutions for companies of all sizes. With subscription pricing, businesses can implement the system, paying a fraction of what they would for competing products. Additionally, it provides access to robust features and add-ons yielding the same, if not better, results.
Additional EDMS Features
Our EDMS solutions
ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
ImageSite®
Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download. Offered as an On-premise or Private Cloud system.
Our EDMS solutions
ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
EngineBox™
EngineBox is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.
The eQuorum Customer Promise
In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option. We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.
With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.
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eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.