Improve the Design Process With Document Version Control
Improve the Design Process With Document Version Control
Document version control can significantly improve productivity for engineering-based companies, as it reduces document handling time and provides a clear overview of who made changes to a document, when they implemented the changes, and which version is currently under review and which version is current. Document version control is a feature of engineering document management systems that has helped countless organizations across the globe streamline workflow document management.
Let's take a closer look at a few ways a document version control system can help improve your design process.
Document Version Control
Track document changes, capture key decisions and document the reviewing process. Stay in-control of essential workflows while ensuring correct versions of files are being used.
Version Schemes
Versioning schemes often differ across organizations and can be alphabetical, numeric, or alphanumeric. Most commonly, version schemes are numeric, using a decimal point to indicate the changes minor and major version changes (e.g., Version 2.6 would indicate this is the second major version of a document and six minor revisions have been made).
Sometimes, organizations prefer to use an alphanumeric versioning scheme, using a combination of letters and numbers to indicate version status. Typically, in this case, the first character (letter) will indicate major version changes, while the second character (number) will indicate minor version changes (e.g., Version B.6).
Major version numbers typically correspond with new developments like redesigns and changes to the concept, while the minor versions typically represent small changes made to a drawing or document. In software development, engineers may use a third character to indicate code patches (bug fixes).
Versioning for review processes
Versioning makes it easy to manage both internal and external review processes, as these numbers provide vendors and contractors with a clear understanding of the document edition they are viewing. Version numbers can differ depending on the project or department. Although varying schemes are not necessary, they can provide clarity for workers who may be accustomed to a different versioning scheme.
Engineering review processes can be simple or complex, depending on the number of people involved in the project and the complexity of the engineering document review workflow. Well-managed versioning can simplify this process by ensuring workers know the version status and are provided with historical version records.
Automating the versioning process
Versioning can be made simple through the use of a document version control software (e.g., ImageSite and Engine-Box). Users can manage their document review process by creating, maintaining multiple versions of a document while ensuring the most current files are being used. They allow you to maintain historical metadata of version changes, provide a snapshot in time, and a complete document history as an audit trail.
Additionally, by automating the versioning process, users can ensure no mistakes have been made while naming new versions and that updated versions are easy to find. Workers can also revisit back versions if necessary, as all back versions of a file can be accessed from within the document version control system.
Additional EDMS Features
Our EDMS Solutions
ImageSite and Engine-Box (the Cloud version of ImageSite) are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
ImageSite®
Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download. Offered as an On-premise or Private Cloud system.
Our EDMS Solutions
ImageSite and Engine-Box (the Cloud version of ImageSite) are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
Engine-Box™
Engine-Box is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.
The eQuorum Customer Promise
In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option. We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.
With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.
Resources
eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.