Engine-Box for Engineering Workflow
Engine-Box for Engineering Workflow
Engineering Workflow and Approvals
Workflows are defined as the movement of work through activities that create or use engineering data. A workflow, however, is not limited only to the flows of the Engineering Department. Activities often occur across teams, departments, and even outside the company, making managing them difficult to administrate for ill-equipped organizations.
Engine-Box unites engineers, as it provides visibility and control over simple and complex project workflows. The software utilizes both internal and external (via email) notifications so project members are up-to-date with the status of a workflow, and whether they need to take action during a given step. Documents in a workflow may require approval before advancing to another step, which is also managed within the system.
Engineering Workflow
Engine-Box’s workflow module also can save time, as it automates manual tasks associated with a document throughout its lifecycle. Users can automate actions like transferring, copying, deleting, archiving and publishing to save time and reduce the risk of errors. Additionally, it can even make changes to a document’s metadata as it moves from one step in a workflow to another.
One of the most highly regarded functions of Engine-Box’s workflow automation capabilities is its ability to automatically change user permissions as a document moves between steps. This adheres to the principle of least privilege (outlined in NIST SP 800-171), meaning users can only access documents if they have the privilege to view or make changes to a document. System administrators can also employ consistent Access Control at multiple levels in the system, including at the global, project, file, or file metadata levels.
Digital Signature in Workflows
With growing concerns over security, it is more important than ever for companies to employ security features such as digital signatures when managing the review and approval of documents. This feature permits users to assign an unmodifiable digital signature to a drawing or document to signify approval and authenticity. Furthermore, it provides valuable information for audit purposes as the non-repudiation process assures the document signer cannot deny the authenticity of their signature or the act of signing.
The underlying technology behind digital signatures is highly-sophisticated. Engine-Box can ensure authenticity by creating public and private encryption key pairs for authorized signers. Using complex encryption for signatures adds the needed level of security and assurance engineers’ demand.
Summary
Engine-Box is robust software designed to simplify document-centric engineering processes. Users collaborate over files and documents from any location, whether in the office, at a job site, or on the production floor. Because there is no client software to deploy or any mobile app to download it is exceptionally easy to deploy. Simply access the system using your device's browser. Discover here why our cloud document management software and engineering workflow solution is trusted by many industry leaders worldwide.
Engine-Box is available with subscription pricing, so you only pay for what you need, especially good for project work. Schedule a demo at https://www.equorum.com/contact-us/.
Additional EDMS Features
Our EDMS Solutions
ImageSite and Engine-Box (the Cloud version of ImageSite) are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
ImageSite®
Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download. Offered as an On-premise or Private Cloud system.
Our EDMS Solutions
ImageSite and Engine-Box (the Cloud version of ImageSite) are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
Engine-Box™
Engine-Box is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.
The eQuorum Customer Promise
In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option. We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.
With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.
Resources
eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.