Protecting Your Intellectual Property with ImageSite

If you’ve ever been involved with new product development, then you’re well aware of the copious number of files required to get the job done. If you work in IT, then you probably know of the risks associated with handling this mass of documents. With every document produced, there is more risk, and with it the potential for cybercriminals to get their hands on your institution’s intellectual property. For this reason, cybercrime tends to be one of the foremost fears for many organizations.

A recent study by Cybersecurity Ventures shows damage related to cybercrime is projected to reach $6 trillion by the end of this year, while worldwide spending on cybersecurity is estimated to reach $133.7 billion by the year 2022. Although necessary, cybersecurity can be costly and can sometimes feel like a monumental waste of money. To understand how your organization can save on cybersecurity costs, you must first have a fundamental understanding of where the majority of threats are coming from.

In the media, cybercrimes are usually depicted as attacks by experienced hackers, foreign entities, and large-scale criminal organizations. Evidence suggests; however, this is not usually the case. What many people don’t realize, is the majority of cyber-attacks aren’t brought on by large criminal enterprises, but rather, by smaller groups attacking the organizations lack of basic security protocols. In many cases, cybersecurity threats even come from within an organization.

A survey by The Ponemon Institute shows roughly 70% of employees have access to files and documents they don’t need, making it easy for rouge agents to steal the company’s intellectual property if they wish to do so. The same study claims 80% of all companies don’t give their employees access to information on a need-to-know basis. While we can assure you not every employee has a hidden agenda, we’re well aware it only takes one bad employee to cause irreparable damage to a firm.

Further Reading: What is a Document Management System?

Engineering and manufacturing companies are among some of the most vulnerable when it comes to intellectual property theft since these organizations manage large volumes of files and documents that are important to the design and production of their products and buildings. One of the easiest ways to prevent cyber-criminals from accessing proprietary information is to implement a formal document management system. (Large standards setting organizations such as NIST and ISO highly recommend the implementation and maintenance of formal file management solutions.)

ImageSite is one of the most advanced document management systems on the market. With it, system administrators can control functionality, downloads, and revision capabilities of users and specific files, while document security can be applied at the group, user, file, and file metadata levels.

With ImageSite, you can ensure only the workers who need access to a specific document have it, making it extremely difficult for those with nefarious intentions to get to files or documents without authorization. In addition, it’s an excellent tool for managing files and documents in compliance with NIST regulations, particularly all 14 Security Categories specified in NIST SP 800-171.

Security begins from within an organization, which is why companies like General Dynamics are using eQuorum’s products to protect their assets from both internal and external threats. ImageSite not only provides access control but also utilizes powerful, commercial-grade security provided by AWS.

For more information visit www.eQuorum.com, or schedule a demo here.

 

Our EDMS solutions

ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents.  Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration.  Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.

Learn more why our solution is trusted by industry leaders.

ImageSite

ImageSite®

Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download. Offered as an On-premise or Private Cloud system.

Explore ImageSite® 

 

Our EDMS solutions

 

ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents.  Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration.  Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.

Learn more why our solution is trusted by industry leaders.

Engine-Box

EngineBox™

EngineBox is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.

Explore EngineBox™

The eQuorum Customer Promise

In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option.  We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.

With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.

Schedule a demo or sign up for a free trial of the software

eQuorum®

We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

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