Using Product Data Management To Improve Productivity
Using Product Data Management To Improve Productivity
Enhancing Productivity Through Document Management
A document management system (DMS) is more than a repository where companies store files and documents. It’s a place where workers can collaborate, share ideas, and monitor valuable product lifecycle information. Unbeknown to many, a document management system provides an immensity of data that helps companies improve productivity, rethink workflows, and develop new channels for communication.
Beneath the core functionality of a document management system lies a gold mine of data waiting to be explored – data that can be used to identify information silos, troubleshoot issues, and reduce the time-to-market of products. Implementing a document management system is typically a great start for companies determined to use data to enhance productivity in their pursuit of greater profits and greater accuracy.
Leveraging Data and Automation
Prior to the digitization era, companies relied solely on “man-power” to improve productivity and output. Simply, the more employees a company had, the more they could produce. Although the production line was invented to improve output as early as 1913, this now antiquated school of thought was predominantly seen in the early 20th Century and continued throughout WWII, when the production of military goods was at an all-time high. The same thinking applied to engineering-related disciplines, as the influx in technology during this time led to the need for more engineers in the facilities.
Today, organizations do things differently. As companies quickly realized the potential of computerized and robotic technologies, they determined they were better off leveraging data and automation to lessen each employees’ workload. Employing highly productive workers minimized the number of employees needed, and significantly reduced operating expenses. This evolution created disruptive change in the manufacturing, engineering, and construction industries, as companies raced to achieve a technological advantage over their competition.
Though most document management systems include basic search capabilities enabling users to quickly locate relevant documents, few systems offer functionality that genuinely promotes collaboration. eQuorum understands the modern needs of engineers, which is why we include features such as version control, engineering workflow, full-text recognition, and audit trails within our highly-configurable, single-source software.
Engineering Document Management Solutions Can Help
ImageSite and Engine-Box (eQuorum’s on-premise and Cloud SaaS DMS, respectively) utilize workflow audit trails to collect data managers can use to manage and optimize existing processes. Once an inefficiency is discovered, managers can create a series of workflows that employ automation to eliminate manual document-centric tasks. Additionally, highly tracked and managed workflows give vendors, customers, and other stakeholders greater visibility over the status of projects if the workflows are designed in a way that accurately represents a team’s progress.
Document version control enables collaboration by tracking new versions of a document as it enters into the system. Gone are the days where files are located in a cabinet or stored on a worker’s desktop computer with underscored version numbers. Instead, companies can now share and revise files from any location around the world, without duplicating efforts or misfiling information and ensuring everyone is employing the correct version, greatly reducing rework.
Notifications can also improve the speed at which team members complete a project, as it alerts them of what changes were made and at what point in time. ImageSite notifications can be configured to display either internally (within the system) or externally via email depending on the company’s preference.
The need to track and adjust processes becomes more essential as companies grow, as what worked a few years ago may not work in today’s world with more files, more participants, and more complexity. Companies must continue to adapt and innovate processes if they want to get ahead of the competition and continue to remain profitable. ImageSite and Engine-Box DMS give businesses the edge they need to compete in times like these when efficiency is everything. These systems are designed to stimulate growth through productivity, efficiency, and clarity, as engineers turn their ideas into reality through collaboration. Discover here why our cloud document management software and engineering workflow solution is trusted by many industry leaders worldwide.
Additional EDMS Features
Our EDMS Solutions
ImageSite and Engine-Box (the Cloud version of ImageSite) are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
ImageSite®
Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download. Offered as an On-premise or Private Cloud system.
Our EDMS Solutions
ImageSite and Engine-Box (the Cloud version of ImageSite) are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
Engine-Box™
Engine-Box is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.
The eQuorum Customer Promise
In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option. We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.
With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.
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eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.