Engine-Box (Subscription SaaS)
Cloud Workflow and Document Management Solution
Engine-Box (Subscription SaaS)
Cloud Workflow and Document Management Solution
SaaS: All the Functionality for Less Than Half the Price
Engine-Box is a Cloud workflow and document management solution that requires no software downloads or mobile apps. Just use your browser! Engine-Box technology lets you, your vendors, and customers get access to your files without a VPN, anywhere they are, with all the engineering functionality you expect from a workflow and Cloud document management system.
Unlike on-premise systems, Cloud document management software doesn’t require you to supply or maintain your own servers, making it a cheaper, more secure, and more scalable solution for growing businesses. Cloud document management software also promotes collaboration, as users can access the software from any device, office, field, or production location. eQuorum’s Cloud document management solution now has two Cloud options: a subscription SaaS or a licensed private cloud (See ImageSite Private Cloud).
Read the White Paper: How to Select a Document Management System (EDMS)
Cloud Document Management System
A Cloud document management system helps companies control their files and documents by providing users with robust document-centric functionality. Engine-Box’s feature set includes workflow and lifecycle management modules, security and access control, document versioning, audit trails, and more. Users can view, markup, and distribute documents from within the system, ensuring deadlines are met, while allowing the system administrators to maintain complete control over document security.
The Cloud refers to software that employs the Internet as opposed to a local corporate server or on your local device and can be accessed using your Web browser (i.e., Microsoft Edge, Mozilla Firefox, Google Chrome, Apple Safari, etc.). Rather than storing your files on your device, Cloud systems store files and data on various servers across many data center locations, around the country, and throughout the World.
Benefits of Cloud Document Management Software
Engineering firms are implementing cloud document management software to manage their CAD drawings, documents, and workflows throughout the world. With Cloud computing, companies have access to their files from more locations than ever before. Companies can expect significant cost savings and rapid ROI when using Cloud systems, as they don’t require organizations to manage their own IT infrastructure.
Organizations can rapidly deploy Cloud document management systems and can get the system up and running quickly, reducing delays in design and development. Rapid implementation paired with reduced IT support needs ensures that no time is wasted and companies save countless days in the implementation process.
Access Anywhere, Any Time
Get access to files from anywhere, any time! No longer are users constrained to having to be in the office to get the files they need. This means access from home, worksites, the production floor, any time of day. A huge improvement in work productivity happens during periods that have traditionally been downtime.
Cloud Workflows
The Cloud is a great tool for ensuring workflows are accomplished in real-time, as actions, decisions, and reports are accessible to all participants as they happen, increasing the speed and quality of decisions. Fewer mistakes and wrong turns result when all workflow participants are using the same information, the same versions, and can see the same markups and redlines.
No Client Software
There's no software or mobile app to download! Get to the cloud document management system by simply using the device’s browser, regardless of the device operating system or browser software, without needing to download and maintain client software or mobile apps. There is no deployment required; the system can be utilized almost immediately.
Cloud Document Security
Small-to-medium-sized businesses (SMBs) can benefit from a Cloud document management system since it provides them with access to commercial-grade security. Additionally, the software provides various levels of access control and authentication protocols to ensure that only authorized users can access the system and specific projects/folders when permission is granted.
Engine-Box offers industry-leading security and backup. Infrastructure security is typically improved as the system is hosted on a Tier 1 outsourced platform provider with some of the world's best intrusion prevention, software and hardware backup, and virus and malware protection.
Collaboration
Forget having to send hard copies around to get responses, or sending files by email and not knowing where they end up. With Engine-Box, users can collaborate, in real-time, from anywhere, by viewing, redlining simultaneously, and printing the same files.
Subscription pricing
Rather than pay for licenses that may not be used in the future, subscription pricing lets organizations only pay for the user access they need. When project-oriented work is required, subscriptions can be acquired for the term of the project. The lower annual cost of subscriptions can also reduce the hit to the company’s capital budget.
No Infrastructure
With Engine-Box there is no infrastructure to maintain. The advantage of cloud systems is that it's managed by the solution provider and its IT staff. This reduces hardware and software requirements, many hours of IT support, and all those calls to IT to help with software they have little knowledge of.
Licensed Private Cloud
If you want to own your licenses but don't want the hassle of implementing and managing your infrastructure, we have the perfect solution. With a Licensed Private Cloud, you get all the functionality of Engine-Box.com but you own the licenses, and we provide the hardware and software on AWS. For ITAR and FedRAMP requirements, we also offer a GovCloud option.
Why Choose a Cloud Document Management System? (Typical Use Cases)
Distribute Drawings and Documents to Vendors/Contractors/Customers
- An easy method to give third parties access to all types of project files
- Let third parties download files, or only let them view and markup on your site
- Audit every event that occurs, by date and time and user name
- Set up notifications to alert you of views, downloads, uploads, markups, and more
- Sync with an on-premise ImageSite for greater security and easy file uploads.
Create a Project Team Repository and Historical Record
- Make sure all relevant project documents and drawings are in a single, easily accessible place
- Manage workflows around the documents to ensure actions are completed on-time
- Use the repository as a means to notify team members, and third parties if applicable, of new actions and new documents and versions
- Files are available for audit and post-project reviews, monitoring a history of actions taken and documents created and revised.
Give Your Road Warriors Easy Access, Regardless of Their Device
- Gives users traveling outside the office fast access to any drawing or document, without needing a CAD license
- Let users employ whatever device they want including laptops, tablets, or smartphones (we are platform agnostic)
- Collaborate with users in real-time as they markup documents
- Feel secure as files are never downloaded, users only see streaming images.
Provide a Cloud-based Location to Receive Submittals and Requests for Information (RFIs)
- Receive submittal files from vendors/contractors/customers without having to create a VPN or FTP account
- Have a clear history of all files and requests uploaded by third parties
- Receive RFI questions and provide answers by simply updating the cloud system
- Ensure third parties only see folders they have permission to see and upload to
- No need for complex SharePoint portals.
SaaS: All the Functionality for Less Than Half the Price
Engine-Box is a Cloud workflow and document management solution that requires no software downloads or mobile apps. Just use your browser! Engine-Box technology lets you, your vendors, and customers get access to your files without a VPN, anywhere they are, with all the engineering functionality you expect from a workflow and Cloud document management system.
Unlike on-premise systems, Cloud document management software doesn’t require you to supply or maintain your own servers, making it a cheaper, more secure, and more scalable solution for growing businesses. Cloud document management software also promotes collaboration, as users can access the software from any device, office, field, or production location. eQuorum’s Cloud document management solution now has two Cloud options: a subscription SaaS or a licensed private cloud (See ImageSite Private Cloud).
Read the White Paper: How to Select a Document Management System (EDMS)
Cloud Document Management System
A Cloud document management system helps companies control their files and documents by providing users with robust document-centric functionality. Engine-Box’s feature set includes workflow and lifecycle management modules, security and access control, document versioning, audit trails, and more. Users can view, markup, and distribute documents from within the system, ensuring deadlines are met, while allowing the system administrators to maintain complete control over document security.
The Cloud refers to software that employs the Internet as opposed to a local corporate server or on your local device and can be accessed using your Web browser (i.e., Microsoft Edge, Mozilla Firefox, Google Chrome, Apple Safari, etc.). Rather than storing your files on your device, Cloud systems store files and data on various servers across many data center locations, around the country, and throughout the World.
Benefits of Cloud Document Management Software
Engineering firms are implementing cloud document management software to manage their CAD drawings, documents, and workflows throughout the world. With Cloud computing, companies have access to their files from more locations than ever before. Companies can expect significant cost savings and rapid ROI when using Cloud systems, as they don’t require organizations to manage their own IT infrastructure.
Organizations can rapidly deploy Cloud document management systems and can get the system up and running quickly, reducing delays in design and development. Rapid implementation paired with reduced IT support needs ensures that no time is wasted and companies save countless days in the implementation process.
Access Anywhere, Any Time
Get access to files from anywhere, any time! No longer are users constrained to having to be in the office to get the files they need. This means access from home, worksites, the production floor, any time of day. A huge improvement in work productivity happens during periods that have traditionally been downtime.
Cloud Workflows
The Cloud is a great tool for ensuring workflows are accomplished in real-time, as actions, decisions, and reports are accessible to all participants as they happen, increasing the speed and quality of decisions. Fewer mistakes and wrong turns result when all workflow participants are using the same information, the same versions, and can see the same markups and redlines.
No Client Software
There's no software or mobile app to download! Get to the cloud document management system by simply using the device’s browser, regardless of the device operating system or browser software, without needing to download and maintain client software or mobile apps. There is no deployment required; the system can be utilized almost immediately.
Cloud Document Security
Small-to-medium-sized businesses (SMBs) can benefit from a Cloud document management system since it provides them with access to commercial-grade security. Additionally, the software provides various levels of access control and authentication protocols to ensure that only authorized users can access the system and specific projects/folders when permission is granted.
Engine-Box offers industry-leading security and backup. Infrastructure security is typically improved as the system is hosted on a Tier 1 outsourced platform provider with some of the world's best intrusion prevention, software and hardware backup, and virus and malware protection.
Collaboration
Forget having to send hard copies around to get responses, or sending files by email and not knowing where they end up. With Engine-Box, users can collaborate, in real-time, from anywhere, by viewing, redlining simultaneously, and printing the same files.
Subscription pricing
Rather than pay for licenses that may not be used in the future, subscription pricing lets organizations only pay for the user access they need. When project-oriented work is required, subscriptions can be acquired for the term of the project. The lower annual cost of subscriptions can also reduce the hit to the company’s capital budget.
No Infrastructure
With Engine-Box there is no infrastructure to maintain. The advantage of cloud systems is that it's managed by the solution provider and its IT staff. This reduces hardware and software requirements, many hours of IT support, and all those calls to IT to help with software they have little knowledge of.
Licensed Private Cloud
If you want to own your licenses but don't want the hassle of implementing and managing your infrastructure, we have the perfect solution. With a Licensed Private Cloud, you get all the functionality of Engine-Box.com but you own the licenses, and we provide the hardware and software on AWS. For ITAR and FedRAMP requirements, we also offer a GovCloud option.
Why Choose a Cloud Document Management System? (Typical Use Cases)
Distribute Drawings and Documents to Vendors/Contractors/Customers
- An easy method to give third parties access to all types of project files
- Let third parties download files, or only let them view and markup on your site
- Audit every event that occurs, by date and time and user name
- Set up notifications to alert you of views, downloads, uploads, markups, and more
- Sync with an on-premise ImageSite for greater security and easy file uploads.
Create a Project Team Repository and Historical Record
- Make sure all relevant project documents and drawings are in a single, easily accessible place
- Manage workflows around the documents to ensure actions are completed on-time
- Use the repository as a means to notify team members, and third parties if applicable, of new actions and new documents and versions
- Files are available for audit and post-project reviews, monitoring a history of actions taken and documents created and revised.
Give Your Road Warriors Easy Access, Regardless of Their Device
- Gives users traveling outside the office fast access to any drawing or document, without needing a CAD license
- Let users employ whatever device they want including laptops, tablets, or smartphones (we are platform agnostic)
- Collaborate with users in real-time as they markup documents
- Feel secure as files are never downloaded, users only see streaming images.
Provide a Cloud-based Location to Receive Submittals and Requests for Information (RFIs)
- Receive submittal files from vendors/contractors/customers without having to create a VPN or FTP account
- Have a clear history of all files and requests uploaded by third parties
- Receive RFI questions and provide answers by simply updating the cloud system
- Ensure third parties only see folders they have permission to see and upload to
- No need for complex SharePoint portals.
eQuorum
eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.
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