There is no doubt COVID-19 has given rise to many societal changes. People are staying in, wearing masks, and working from home more than ever before. And, as many states begin to reopen their economy, some people and the organizations they represent are coming up with new and innovative ways to keep business going as usual.
One of the biggest changes facing businesses today is the increase in telecommuting. To reduce the risk of infection, many organizations are requiring workers to either stay home or limit the amount of time spent in the office. While some organizations are well equipped to do so, many have been struggling to operate efficiently, provided they haven’t implemented the proper systems to do so.
Over the years, companies have implemented various software to increase the efficiency and accuracy of projects; however, many have failed to consider one of the most basic needs of their organization. Across all job functions, employees are required to handle files and documents relevant to their work, and some employees don’t have the tools necessary to support the various file types and complex workflows associated with their position, especially during a crisis event like COVID-19.
Companies have become heavily software-dependent, and while some corporations appear to be prepared for a crisis of this nature, many unfortunately are not. Collaboration, while one of the most difficult aspects of working from home, is now especially a stumbling block. For this reason, companies are now more heavily relying on video conferencing, email communication, and Cloud-based file storage to continue with their day-to-day operations.
“According to a recent survey by 8x8 at the end of February, 44% of consumers with full-time jobs have already seen coronavirus impact the way they do business, 55% have canceled travel plans and are having fewer in-person meetings, and 40% are increasing their use of video conferencing.” Laurel Farrer – Forbes Contributor
While Cloud-based file storage systems like Google Drive or Dropbox may appear to be sufficient for the storage and transfer of files, these systems do not provide its users with a way to manage workflows pertaining to a specific document and don’t provide the level of granular security that is needed with engineering files as well as intellectual property of organizations (like drawings and specifications). Typically, working in an office gives users greater transparency into workflow processes, since employees can easily communicate with one another. In contrast, newly remote employees may struggle to keep up with document-centric workflows.
Engine-Box (the Cloud version of ImageSite) is a powerful tool for managing document-centric workflows and the files associated with them. Its purpose is simple - to provide employees with a single location to manage all workflows, documents, communications, transmittals, and RFIs/submittals tied into projects. In addition to its primary functions, Engine-Box also helps users control file versions and provides audit trails for administrators and analytical reviews, to ensure their confidential documents are being handled properly and securely.
“The worst approach to dealing with a remote workforce is to hover over employees and micro-manage them. This will only irritate employees and increase turnover. Instead, a workflow system facilitated by technology can generate positive results, while providing analytics that indicate employee compliance.” Tess Taylor – Benefits Bridge
eQuorum is at the forefront of innovation, especially when it comes to managing telecommuters. Now, with roughly one-third of the American population working from home, eQuorum is dedicating its efforts to helping other companies innovate as well.
For a limited time, eQuorum is offering a free 60-day trial of Engine-Box. To learn more, visit https://www.equorum.com/cloud-document-management-software/ or fill out the contact form at https://www.equorum.com/contact-us/ to schedule a trial or demo.
We hope this blog was helpful! If you would like to learn more about eQuorum’s Cloud workflow and document management solutions, please click here.