Security and Access Control

Security and Access Control

Document management systems provide many benefits to organizations, but perhaps the most important in today’s world of exploding data is the improvement in document security. IT departments are looking for better ways to safe keep important files, especially with increasing mobile access.

The use of tablets and smartphones has exploded, and employees expect to be able to use these devices to connect and work with their daily applications, just as they would at their desk. Installing a mobile accessible content management system provides both immediate access to and security for legacy files and systems.

Web-based systems, like ImageSite and Engine-Box (ImageSite in the cloud), secure the files at the source, stopping inappropriate actions. Updates to the system occur once, on the contents management system server, extending out to all accessing devices.

 

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Control functionality, download, and revision capabilities of users and specific files

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Document security at the group, user, file, and file metadata level

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Meet NIST 800-53 requirements and ITAR 22CFR Part 120-130 guidelines by never downloading a file for viewing or printing

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Encryption of files downloaded and stored off-line on mobile devices

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Distribute documents (or links to documents) to third parties without using unsecured, size-restricted email attachments

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File “earmarking” tracks files once outside the system and notifies administrators when files are compromised

eQuorum

eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.