Document Control Systems for Universities and School Systems

Universities and colleges are undergoing major changes in their facilities that are demanding a robust workflow and document management system (DMS). Campus expansion and renovation projects require universities and school systems to adopt specialized software to manage their growing facilities and communicate with contractors responsible for their construction projects. The contracts and financial data surrounding these projects also present a need for an organized DMS, as many of these documents can quickly become disorganized.

Read the White Paper: How to Select a Document Management System (EDMS)

Engineering Transmittals for Facilities Management

ImageSite, our engineering document management system is also an engineering transmittal database that performs transmittals in a closed-loop process, delivering confirmation of recipient and an integrated review and subsequent action process. ImageSite allows users to create transmittals in a closed loop process that delivers confirmation by recipients. The transmittals module provides users with a simple and structured way to distribute digital files to internal project managers and externally to vendors or contractors. A complete audit

LEARN MORE >

Campus Facility Management for Universities and School Systems

Educational establishments use floor plans, equipment information, and infrastructure documents to manage the construction and maintenance of their campus facilities. When managing large projects, these documents must be readily available to project participants, including contactors and internal/external stakeholders alike. ImageSite and Engine-Box serve as valuable document repositories for companies not only dealing in education, but also in the public sector, power generation, and AEC arenas. Using Engine-Box.com, all project participants can access the Cloud for needed documents and drawings, and even review the documents when offline from the Internet.

Managing Document Distribution for Education Institutions

ImageSite’s robust engineering-centric capabilities make it a perfect solution for managing engineering-related drawings and documents, as it supports both 2D and 3D CAD files from leading CAD applications such as AutoCAD, Revit, Inventor, MicroStation, SolidWorks, and NX. Managing these documents is made simple by the systems windows-like directory structure and advanced full-text and metadata search capabilities.

Engineering Document Collaboration for Facilities Management

Collaborating with vendors, contractors, and owners can quickly become a headache if you don’t have a structured way to manage communications. ImageSite and Engine-Box simplify communication and collaboration with third parties by providing a single source of truth for project participants, and by providing standardized methods of communication (i.e., requests for information [RFIs], submittals, and transmittals). The system also enables you to secure files and documents within the system using various authentication protocols, and even supports integrations like multi-factor authentication (MFA) and single sign-on (SSO).

Helping Universities Manage Contracts and Financial Data

Simplicity is the hallmark of eQuorum’s workflow and document management solutions. ImageSite supports a vast array of diverse file types, including MS Office files and other file types used for contracts and financial data. Companies can use the access control functionality to protect sensitive documents from unauthorized users.

Document Control Systems for Universities and School Systems

Universities and colleges are undergoing major changes in their facilities that are demanding a robust workflow and document management system (DMS). Campus expansion and renovation projects require universities and school systems to adopt specialized software to manage their growing facilities and communicate with contractors responsible for their construction projects. The contracts and financial data surrounding these projects also present a need for an organized DMS, as many of these documents can quickly become disorganized.

Read the White Paper: How to Select a Document Management System (EDMS)

Transmittals for Universities and School Systems

ImageSite allows users to create transmittals in a closed loop process that delivers confirmation by recipients. The transmittals module provides users with a simple and structured way to distribute digital files both internally (to project members) and externally (to vendors and contractors). A complete audit trail is created ensuring no confusion over versions and documents sent.

Campus Facility Management for Universities and School Systems

Educational establishments use floor plans, equipment information, and infrastructure documents to manage the construction and maintenance of their campus facilities. When managing large projects, these documents must be readily available to project participants, including contactors and internal/external stakeholders alike. ImageSite and Engine-Box serve as valuable document repositories for companies not only dealing in education, but also in the public sector, power generation, and AEC arenas. Using Engine-Box.com, all project participants can access the Cloud for needed documents and drawings, and even review the documents when offline from the Internet.

Managing Document Distribution for Education Institutions

ImageSite’s robust engineering-centric capabilities make it a perfect solution for managing engineering-related drawings and documents, as it supports both 2D and 3D CAD files from leading CAD applications such as AutoCAD, Revit, Inventor, MicroStation, SolidWorks, and NX. Managing these documents is made simple by the systems windows-like directory structure and advanced full-text and metadata search capabilities.

Engineering Document Collaboration for Facilities Management

Collaborating with vendors, contractors, and owners can quickly become a headache if you don’t have a structured way to manage communications. ImageSite and Engine-Box simplify communication and collaboration with third parties by providing a single source of truth for project participants, and by providing standardized methods of communication (i.e., requests for information [RFIs], submittals, and transmittals). The system also enables you to secure files and documents within the system using various authentication protocols, and even supports integrations like multi-factor authentication (MFA) and single sign-on (SSO).

Helping Universities Manage Contracts and Financial Data

Simplicity is the hallmark of eQuorum’s workflow and document management solutions. ImageSite supports a vast array of diverse file types, including MS Office files and other file types used for contracts and financial data. Companies can use the access control functionality to protect sensitive documents from unauthorized users.