Facilities Management
Simplify project management and automate complex workflows
Facilities Management
Simplify project management and automate complex workflows
Facilities Management
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Simplify project management and automate complex workflows
Engineering Transmittal
Create transmittals in a closed loop process, that delivers confirmation by recipients
Document Distribution
Contracts and Financials
Facilities Document Management
Markup
Markup drawings and documents in the field or at the site, all in real-time
Collaboration
Engineering Transmittal
Create transmittals in a closed loop process, that delivers confirmation by recipients
Contracts and Financials
Secure access to all related contract and financial documents authorized personnel
Markup
Document Distribution
Facilities Document Management
Collaboration
NEW! Data List Management
Manage the collation, distribution, and tracking of data lists for internal groups, vendors, contractors, and customers
NEW! Data List Management
Manage the collation, distribution, and tracking of data lists for internal groups, vendors, contractors, and customers
Facilities Management
Conduct asset audits on the move with ScanNTap™
Asset checks can be conducted in the field. Use ScanNTap to view the maintenance history, fault reports and preventive maintenance checklists, building floor plans, equipment information, and other infrastructure documents in the ongoing maintenance of facilities.
Facilities Management
Conduct asset audits on the move with ScanNTap™
Asset checks can be conducted in the field. Use ScanNTap to view the maintenance history, fault reports and preventive maintenance checklists, building floor plans, equipment information, and other infrastructure documents in the ongoing maintenance of facilities.
Document management for facilities management
Many corporations, manufacturers, universities/schools, and government agencies are undergoing changes in their facilities which can be accomplished faster and more efficiently using a robust engineering workflow and document management system (EDMS). As owners, expansion, renovation, and maintenance projects require facilities management teams to adopt specialized software to better manage their growing facilities and communicate with contractors responsible for their construction projects. The utilization of a document management system to control their as-built and construction documents can ultimately improve the processes in maintaining and building needed structures, plants, equipment, and roads and bridges .
In addition, facilities management departments have myriad of related documents used to keep their facilities up and running. A document management system helps organizations better store, organize, secure, distribute, and track these documents through document versioning, workflow management, and NIST-level document security protocols.
RELATED: How To Select a Document Management System
Engineering transmittals for facilities management
Our engineering document management system is also an engineering transmittal database that performs transmittals in a closed-loop process, delivering confirmation of recipient and an integrated review and subsequent action process. ImageSite and EngineBox allow users to create transmittals in a closed loop process that delivers confirmation by recipients. The transmittals module provides users with a simple and structured way to distribute digital files to internal project managers and externally to vendors or contractors.
Facilities management for engineering-based projects
An engineering workflow and document control system assists organizations better manage their design and construction projects and maintain tight control over their facility documents. For example, universities can use building floor plans, equipment information, and other infrastructure documents in the ongoing maintenance of their facilities, including space planning utilization and renovations. In addition, since universities and school districts often outsource their design and construction projects to external AEC vendors, they are better able to review and approve work performed by external contractors employing a robust engineering workflow and document management application.
Managing document distribution
Our EDMS has robust engineering-centric capabilities making it a perfect solution for managing engineering-related drawings and documents, as it supports both 2D and 3D CAD files from leading CAD applications such as AutoCAD, Revit, Inventor, MicroStation, SolidWorks, and NX. Managing these documents is made simple by the systems windows-like directory structure and advanced full-text and metadata search capabilities.
Engineering document collaboration for facilities management
Collaborating with vendors, contractors, and owners can quickly become a headache if you don’t have a structured way to manage communications. ImageSite and EngineBox simplify communication and collaboration with third parties by providing a single source of truth for project participants, and by providing standardized methods of communication (i.e., requests for information [RFIs], submittals, and transmittals). The system also enables you to secure files and documents within the system using various authentication protocols, and even supports integrations like multi-factor authentication (MFA) and single sign-on (SSO).
Managing contracts and financial data
Simplicity is the hallmark of our engineering workflow and document management solutions. ImageSite and EngineBox support a vast array of diverse file types, including MS Office files and other file types used for contracts and financial data. Companies can use the access control functionality to protect sensitive documents from unauthorized users.
Easy searching capabilities to find documents by project, location, plan identifiers, vendors, equipment, etc.
Bundle data and design documents into work order packages that can be routed for review and approval, processing and change requests
Store multiple copies of a document and use version control features to ensure users are accessing the right version
Determine security parameters to allow approved users to view, edit, and/or collaborate with important intellectual property
Resources
The eQuorum Customer Promise
In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option. We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.
With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.
eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.