Engineering Document Management

Architecture, Engineering, and Construction

Engineering Document Management

Architecture, Engineering, and Construction


Drawing Management

Find, manage, and share engineering, CAD and business documents through the lifecycle


Automate simple or complex engineering change management or business processes


Create, send, and track transmittals easy and fast, and reduce the chance of errors


Communicate and share critical documents and engineering design files, in real-time

Engineering Document Management System (EDMS)

An engineering document management system helps organizations manage engineering document control, document security, file distribution, and collaboration over numerous file types, including CAD files and other engineering-related file types. ImageSite is the perfect CAD document management system for companies that are handling a large volume of drawings and documents and are looking for a better way to manage and automate their engineering workflows. ImageSite helps AEC (Architecture, Engineering, and Construction) companies improve efficiency and collaboration, with features that differ from what you would find in other, less-robust engineering document management software.

Engineering Document Management

The volume, size, and complexity of the files created in AEC organizations presents challenges around searching and finding documents. In addition, AEC organizations often are faced with challenges around security, retention, and workflow. ImageSite Workflow and Document Management delivers a secure repository, integrating the leading AEC CAD formats (AutoCAD, MicroStation, and Revit) with title block integration, automatic reference file detection, integrated viewing, and mark-ups. ImageSite’s intuitive design makes it easy for engineers to manage workflows and documents in real-time, virtually eliminating all bottlenecks in your company’s workflows. Version control automatically updates file versions when changes have been made to project files. Digital signatures and audit trails ensure your workflows and files are approved to reduce errors and prevent unauthorized activity.

Engineering document management helps firms manage project files efficiently and supports cross-team collaboration. Engineers can use the Submittal/Transmittal features to simplify the way documents are transferred, while audit trails keep a continuous record of changes as they are made throughout a project. For added efficiency, Version Control automatically updates documents when revisions are made to ensure users are accessing the correct version of a document at any given time.

Engineering Change Management

Changes required during later phases of the design process greatly impact project costs and schedules. AECs need a rigorous engineering change management process to keep projects on track. ImageSite automates revisions to existing documents, and ImageSite’s document life cycle and workflows can be configured as an Engineering Change Request (ECR) solution. Organizations can also classify revisions as “major” or “minor” and determine who can access and edit the documents at any point in the life cycle for project management.

Engineering Transmittals

Virtually all AEC organizations use formal engineering transmittal procedures. Document transfer activities within these organizations can impact a project’s outcome – including contracts and budgets. Organizations often require a complete audit trail of work being performed between all the associated parties. ImageSite Engineering Document Management Software performs transmittals in a closed-loop process, delivering confirmation of recipient and an integrated review and subsequent action process.

Engineering Document Control

eQuorum’s engineering document management systems allow system administrators to restrict access to files and documents at the group, project, file, user, or file metadata level, ensuring your organization is following best practices for file management as outlined in NIST SP 800-171. This principle is known as “least privilege” and is accepted by both engineering document management providers and non-governmental organizations as the best way to prevent unauthorized access. ImageSite engineering document management software ensures files and documents are managed in compliance with all 14 security categories specified in NIST SP 800-171.

ImageSite is the perfect engineering document control system, as it provides an extensive set of engineering document control capabilities, including audit trails of all actions taken within the system with an easy-to-use interface for all types of users. Engineering document controllers can review audit trails at any point in time to keep track of where documents are going, and to ensure the highest level of security against employee mistakes and external bad actors.