RFIs & Submittals

RFIs & Submittals

ImageSite and Engine-Box simplify the way people manage requests and submittals. The RFIs (Request For Information)/Submittals module provides companies a structured way to manage requests for information and submissions. The RFI/Submittals module makes ImageSite an easy to use, vendor-oriented submittal software. Use configurable schedule-driven workflows to automate a wide variety of review and approval processes. Eliminate the constant flow of incoming and out-going emails, connect submittals back to the original request. RFI/Submittal managers can establish user privileges, assign response tasks to specific users, and add due dates, ensuring the submission is responded to in a timely manner. 

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Create structured RFIs/submittals with any tablet device, without needing a mobile app

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Attach files, videos, photos, and audio to RFIs to better define a submission

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Automate notification of new requests and data, or when changes are made to an RFI or submittal, via email or within the application

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Easily control communication between downstream contractors/vendors and designers

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Associate RFIs/Submittals to particular projects and improve the way the company manages submissions

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Structure workflows to review, collaborate and approve engineering submittal requests and data

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A closed loop process to manage markups and modifications to submittal files

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Track and report submissions by type, status, and vendor organization

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Allow third parties to submit to sites outside the company network eliminating need for VPNs or incoming emails

RFI/Submittals and Collaboration

Internally, the RFIs/Submittals module allows teams within the organization to easily collaborate by providing users with a quick and organized way to handle information requests and submissions. Externally, RFIs and submittals are used to efficiently communicate with downstream contractors, vendors, and customers without needing to provide them access to information not relevant to their job functions. The RFIs/Submittals module is a great way to connect designers with third parties and customers. Using common documents and drawings and displaying entries (replies) from all parties permits all users to see and work with the same information and manage to visible timelines.

Applications for Construction

RFIs are the mechanism for vendors, subcontractors, and owners to communicate with AEC project participants for questions, changes, and project modifications. Maintaining a disciplined, rigorous workflow to manage, track, and report on requests ensures quicker responses, more accurate answers, and a reviewable audit trail should post-project questions arise. Allowing for RFIs directly from the field speeds up the information flow and gives on-site project managers the full history of changes and comments based on project requests.

Manufacturing Submittals

Vendors and customers are constantly submitting drawings, documents, engineering change requests, material specifications, etc., and expect their submissions are not only recognized but are being processed. Ensuring engineering changes, drawing updates, and technical modifications are being worked on, as well as tracked, keeps customer submittals on-time, and on-budget. Also, using a distinct response tracking and management tool not only provides third parties with transparency but the comfort in knowing their requests are being actioned.

eQuorum

eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.