EXAMPLE USE OF TRANSMITTALS FEATURES

An ImageSite user employs the Transmittals feature to supply assembly and part drawings to their vendors and customers.  By synching an internal ImageSite to the cloud-based Engine-Box.com a project folder is created that appears on both systems.  Vendors and customers are only given access and control rights to specific projects and folders.  When spec files are ready, a Transmittal with the appropriate drawings and technical files is created for the project, including the individuals and groups to be sent the files.  A coversheet is automatically generated with the applicable file links.  The Transmittal is frozen and placed in the appropriate Project file,  the recipients are automatically notified by email, and the files are automatically synched to Engine-Box. 

The links in the Transmittal are to the files in Engine-Box (not the internal files) and vendors can retrieve the files, as required.  Any requests for changes to the drawings or specs, or any markups, are submitted back to Engine-Box (no VPN or network logins required).  Upon submission to Engine-Box, files are synched back to ImageSite at the company and applicable individuals are notified of the submitted files.  All acknowledgements by the vendors and customers, as well as any approvals, are stored with the Transmittal in the Project file for tracking and audit.