eQuorum Blog

eQuorum Blog

Document Management System Trends

Document Management System Trends A document management system, commonly referred to as a DMS, helps companies better manage their files and documents, providing them with a secure repository in which they can easily locate and access their important files.  Organizations have been using document management systems for quite some time now since they provide a vast array of applications in various industries and are often used in engineering-related industries such as the AEC, manufacturing,...

read more

Understanding Engineering Workflows

A workflow is defined as the movement of work through various tasks and activities that create or use information.  An engineer’s job typically revolves around a large number of drawings and documents, and are managed using a series of carefully designed workflows to optimize the overall process. Workflow management may be intuitive to some; however, engineering workflows are often complex and require careful planning and consideration.  Many organizations utilize software to help manage their...

read more

Eliminating Bottlenecks in Engineering Workflows

In workflow management, a bottleneck is a situation causing a delay in a process or system.  Similar to a traffic jam, it prevents actions and documents from progressing within the workflow.  Bottlenecks are typically caused by inefficiencies in a workflow’s configuration.  While many managers are aware that the bottlenecks exist, they can be extremely difficult to pinpoint using traditional methods.  A workflow and document management system can help organizations detect these bottlenecks, so...

read more

Securing Digital Files with an Electronic Document Management System (EDMS)

Many document management systems enable organizations to access their files and documents remotely.  It creates an environment in which workers can collaborate across locations while staying organized and maintaining secure control over critical intellectual property assets. Secure access is paramount when managing confidential files, as proprietary drawings and documents are at risk of theft by nefarious criminals, competing organizations, and other bad actors.  Fortunately, there are several...

read more

Integration with CAD and BIM Software

We’ve come a long way since the days where architects and engineers would hand-draw designs. Computer software has greatly optimized efficiency and improved the accuracy of engineering drawings. This approach has created a new set of challenges for organizations to overcome, especially when it comes to document-centric processes. Since virtually every drawing is created using either CAD or 3D modeling software, companies have numerous digital file types to manage and distribute amongst their...

read more

ImageSite – The Only Document Management System You Need

Looking for a document management system is no easy task.  It takes time and careful consideration to find the system that best fits your business.  With the number of similar products on the market, your organization may struggle to make a decision, and rightfully so. When searching for a system, you should ask: Does it include the functionality we need? Does it integrate with our existing systems? Is it difficult to train new users? Is the system secure? How much will it cost? These are all...

read more

ImageSite Features That Make Searching For Files and Documents Easy

Electronic document management systems (EDMS) include an array of features and capabilities that simplify the way organizations manage critical engineering documents and workflows. While these features are important, none are more important than the system’s document handling and search capabilities. The primary function of an EDMS is to help organizations remain organized when storing a large number of files and documents, which is why ImageSite includes several ways to help organizations and...

read more

Small Engineering Firms vs. Large Firms

If the last two decades have taught us anything, it is the reality that small firms can quickly become leaders in their industry. Some of the largest Fortune 500 companies today were merely startup companies in the early Millennium, taking full advantage of a technological revolution to outperform their competitors and achieve unprecedented growth. Today, competition with large firms is still invariably one of the greatest challenges small and medium-sized businesses (SMBs) face. Contrasting...

read more

4 Critical Engineering-Related EDMS Features

An electronic document management system (EDMS) helps organizations store, secure, and control digital files. EDMS software has been around for decades now, yet the disparity between each system suggests many of them lack the functionality engineering-based companies require. Document management systems often cater to specific industries (i.e., marketing, sales, finance, etc.), so while organizations may seek a one-size-fits-all solution, it’s unlikely they will find one that checks all the...

read more

Automation and Your Bottom Line

Software-based document automation solutions, like ImageSite, have been helping organizations across the world improve processes by reducing legwork and providing them with a place to store, protect, and organize their digital files. More and more, engineers are turning to EDMS (electronic document management systems) solutions to manage their CAD files and their associated workflows that encompass their everyday tasks. Understanding how software automation impacts critical processes is...

read more

Manage Complexity through Powerful Workflow Tools

When it comes to managing workflows, you may find yourself spending more time managing and less time doing. If this is you, don’t worry (you’re not alone). Each year millions of mangers struggle to implement efficient workflows, leaving their employees feeling either stressed, overwhelmed, or downright clueless. Managing a business isn’t always easy, even for those with years of industry experience, which is why many organizations rely on business tools to get the job done. Before we discuss...

read more

How to Better Manage RFIs

An RFI - short for “Request for Information” is a term commonly used in the architecture, engineering, and construction industries. An RFI is used to request quotes, clarify uncertainties, and fill any gaps in project information, including material specifications, plans, contracts, and more. Generally, downstream contractors or subcontractors initiate these requests by submitting a formal RFI to the client or engineering firm who initially provided the specifications. Once received, the...

read more

Document Management Systems – Critical Tools to Ensure Compliance

Achieving compliance goals is no trivial matter for organizations that manage large amounts of intellectual property (IP). Compliance standards such as NIST SP 800-171, ISO 9001, and DFARS are among the standards organizations intend to, or are required to meet to ensure the highest level of security over their IP. Managing documentation needed to meet compliance certifications is no small feat, however, there are tools available that can reduce the number of arduous tasks required to meet the...

read more

The 2020 Pandemic and Where We Are Now (Engineering)

The COVID-19 pandemic has caused substantial damage to the U.S. economy, to international trade, and increased volatility in the U.S. stock market. Finally, it seems as if the worst is over, and increasing job growth in the manufacturing industry is indicative of a brighter future for the United States economy. In May and April of 2020, the U.S. economy lost roughly 22.4 million jobs, but has since gained 14.7 jobs (recovery of nearly 2/3). Much of the 2020 job losses correspond directly to...

read more

A Great Defense Against Ransomware

Ransomware attacks have become prevalent in the last few years. According to a study by Cybersecurity Ventures, they predict the global cost of cybercrime will increase by nearly 15 percent in the next five years, amounting to $10.5 Trillion in damage by the year 2025. As a result, top security organizations are advising companies to take action and improve their defenses against cybercriminals. With the increasing sophistication of cyberattacks, minimizing the number of vulnerabilities can be...

read more

A Quick Overview of the Construction Lifecycle

The commercial construction lifecycle typically consists of five phases. To carry out these types of projects, organizations must complete each phase carefully, yet efficiently with the best interest of the owners and other stakeholders. While the complexities of these projects often go unseen by the general public, construction projects are organized efforts, managed by a variety of workers with a vast range of specialties. Throughout these efforts, architects, engineers, and construction...

read more

Document Management in the Public Sector

Public sector organizations face unique challenges when compared to private sector companies. As a government agency, your organization aims to provide valuable services for the community in a way that aligns with economic goals and meets the rigorous compliance requirements put in place by lawmakers and other regulatory bodies. Additionally, public sector companies are typically held to a higher standard, often required to meet standards outlined by organizations such as NIST, GSA, and DFARS...

read more

Simplifying Construction Communications

Redlining (Markups) When a drawing, such as a cross-section, floor plan, or detail drawing is created by an architect, they are reviewed and redlined by engineers and contractors before moving to the construction phase of a project. Ultimately, as a construction drawing moves from schematic design to the creation of actionable drawings, reviewers will redline (aka markup) the drawing to ensure the specifications are feasible and accurate. The concept of redlining has been around for hundreds...

read more

SaaS is Simply Better (Here’s Why!)

In the last few years, the emerging software-as-a-service (SaaS) market has revolutionized the way people buy software, creating waves throughout numerous industries. SaaS is a new class of centralized computing methodology: a software licensing and delivery model that utilizes cloud computing as a means of providing their product to clients. There is a lot of talk about SaaS these days, as it's quickly becoming one of the most commonly used delivery and licensing models. SaaS systems use...

read more

Optimizing Engineering Workflows

Among the two-million engineers in the United States, nearly one-third of them struggle with workflow and document management issues. Document management is kind of like filing your taxes – something you don’t particularly like to do but you know you have to. It does not inspire creativity, critical thinking, or anything else that makes the job worthwhile. Nevertheless, efficient workflow and document management procedures are vital to the success of engineering-based companies, as the time...

read more

Will Engineers Rule the World? (Unpopular Opinion: They Won’t)

Over the last decade, there has been a clear influx in the availability of engineering-related job types. Increased reliance on technology has turned our world into an engineer’s playhouse, and thus people everywhere repeat the mantra that engineers will someday “rule the world”. While this statement holds true in some regard, the topic is controversial, as some believe societal conditions will inhibit growth in certain engineering fields. In this blog, we will assess the current landscape,...

read more

Document Management Systems – Why It’s Time to Go Mobile

Electronic document management systems (EDMS) have helped organizations improve efficiency and productivity for more nearly 30 years now, and issues regarding document access, workflow management, and versioning have made their way to the forefront of innovation. Generally speaking, a document management system is the first step in a company’s digital transformation, as they begin to implement electronic systems across all facets of their organizations. Marketing, Sales, Finance, and HR...

read more

6 Fatal Engineering Document Management Mistakes

As companies expand, document handling quickly becomes convoluted, and the need to remain organized comes to the forefront of their operations. Despite many companies’ best efforts to maintain control over their documents, the vast number of files and types required by engineering firms makes it difficult for them to manage the documents and drawings and the employees who handle them. There are a few inimical mistakes many engineering-based companies make when expanding their operations and...

read more

What Can Version Control Software Do For You?

Versioning of documents and drawings is an essential part of the engineering design process. All project members must be aware of changes made to a document/drawing throughout a workflow to eliminate confusion and reduce the need for rework. Versioning is simple, yet it's something that many organizations still struggle with, as mistakes can lead to issues throughout a project. Version control can significantly improve productivity for engineering-based companies, as it reduces document...

read more

Submittals: What Are They, and Why Are They Important?

What Are Submittals? The term ‘submittals’ has been used by the construction industry since the early 1800’s, however, the term has grown in popularity throughout the last Century. As the scale of construction projects grew over the years, the term became more relevant, as the industry needed a word to describe document-centric communications between architects, engineers, fabricators, vendors, and contractors. Generally, the word submittal is synonymous with submission, as it describes...

read more

What are data silos, and how do they affect your bottom line? (Engineering)

When you hear the word silo, you may think of the tall standalone structures found in farms, typically used to store grain. However, the word “silo” actually carries a different, and broader meaning. Silo in verb form means to isolate (one system, process, or department) from others. Data silos (a situation where only a single group has access to a source of data at any given time) are far too common in the engineering world, as inefficient systems can make it difficult for organizations to...

read more

Simplifying Document Management System Implementation

An engineering document management system (EDMS) can improve productivity, reduce costs, and protect company IP. Implementing new software often can be challenging for unguided companies. But there are ways, however, to simplify the process. Here are several steps that organizations can follow to simplify the implementation of a document management system: Assign an Administrator When adopting a document management system, it's important to assign a liaison between the provider of the document...

read more

Improving Project Accuracy and Turnaround with ImageSite

Most engineers create their designs using a combination of 2D and 3D modeling software to create a cohesive picture of their desired result. AutoCAD, Inventor, Revit, SOLIDWORKS, and NX are among the many tools used to achieve this result. While these are all great tools for creating and designing drawings, engineers and owners need a single repository to store, render, review, edit, and approve technical drawings and documents. Often, owners must collaborate with engineers, vendors, and...

read more

Digital RFIs and Submittals for Construction

Construction companies face ever-growing challenges with budget constraints, turnover times, and the modern expectations of stakeholders in terms of meeting deadlines, quality, and maintaining constant communications. Into the bargain, companies now must keep up with the increase in global demand for construction, as the World population continues to rise each year. Improving the processes of construction companies can be difficult at times, however, workflow management software can now help...

read more

Engine-Box for Engineering Workflow

Every day, engineers routinely manage hundreds, if not thousands of documents. With the increase in the number of files engineers need to complete their objectives, most engineering-based companies ultimately need a better way to manage and secure these files - their intellectual property. Additionally, they need to make this information more accessible to workers across teams, departments, and throughout the globe, in many cases. ImageSite and Engine-Box provide a collaboration workspace for...

read more

Document Management Software – Using Data to Improve Productivity

A document management system (DMS) is more than a repository where companies store files and documents. It’s a place where workers can collaborate, share ideas, and monitor valuable product lifecycle information. Unbeknown to many, a document management system provides an immensity of data that helps companies improve productivity, rethink workflows, and develop new channels for communication. Beneath the core functionality of a document management system lies a gold mine of data waiting to be...

read more

2021 Update – Energy, Utility, and Electric Vehicles?

A lot has changed in the last year, as Power and Utility companies begin their transition to clean and sustainable energy. Despite changes in federal policy and the setbacks caused by the COVID-19 pandemic, companies strive to enter the new competitive landscape to stay ahead of their competition and comply with new regulations. Regulation is inevitable, and people are demanding progress in the Energy and Utility industry. The pressure comes from a wide range of stakeholders, including...

read more

Drawing Markups: How They Have Changed and Why They are So Important

Before a drawing can transform from an idea to a product, it undergoes a series of reviews, changes, and approvals. This is typically a multi-step process requiring creative thinking, attention to detail, and comprehensive technical knowledge. Often with many employees involved in a project, it’s not surprising that managing these processes can be an arduous task. ImageSite and Engine-Box, eQuorum’s on-premise and Cloud EDMS (Engineering Document Management Systems) simplify these processes by...

read more

Cloud Computing: Exploring the Possibilities

Over the last decade, Cloud Computing has gained remarkable traction, as more and more organizations seek to distribute their company’s files remotely. Cloud Computing has been around for quite some time, but increases in telecommuting, globalization, and Internet connection speeds have stimulated the industry's growth. Still, there is a lot of mystery behind Cloud Computing, as organizations begin their endeavor to explore the possibilities of “The Cloud.” What is Cloud Computing? Cloud...

read more

eQuorum Customer Developments – What’s New, Primoris?

eQuorum is proud to share with you some of our customers’ latest developments. eQuorum partners with industry-leading design and construction companies and is an essential component of their engineering and construction workflow.  In the first quarter of 2020, the construction industry added more than $900 billion to the U.S. economy, surpassing its highest level since the recession of 2008. Construction companies also employed more than 7 million workers in February of last year. Alas, the...

read more

Using ImageSite EDMS on AWS Marketplace

Organizations continue to focus on increasing productivity through greater information distribution and collaboration, as well as through automation of formerly manual tasks, though often at the expense of security and the insertion of human intuition. So, software solutions that offer both productivity improvements and greater security are invaluable. Finding these solutions is painstaking and frustrating, as apples to apples comparisons are difficult to make, and understanding the time to...

read more

Tackling the Challenges of Engineering Document Management

Engineers have developed a reputation for being dependable and reliable, however, many engineers often struggle to collaborate adequately given the vast numbers of drawings and documents.  For engineers, what may appear to be a small task at first can quickly expand into something far more complicated, and if the task is not properly managed, it's easy to lose control over the project. So how do you regain control? Finding Your Documents and Drawings When you’re managing hundreds, thousands,...

read more

eQuorum Customer Developments – Hormel Foods Seeks to End Child Hunger

eQuorum is proud to share with you some of our customers’ latest developments. eQuorum partners with industry-leading manufacturers and is an essential component of their engineering and manufacturing workflow.  Hormel Foods Corporation was established in 1891 by George A. Hormel. The company initially sold meat products to customers and quickly began to grow as they expanded their product line. The company came from humble beginnings, as the founder borrowed $500 to open a meat business -...

read more

Engine-Box: Your Cloud Document Management Solution Now on AWS Marketplace

Despite the lockdowns and working from home, this year has been all about convenience - from packages delivered straight to our doorsteps, to mobile applications with which we can pay for what we need directly from our smartphones. These are among the seemingly endless innovations that have kept us safe and have improved the way we interact with businesses. As we prepare ourselves for the new year, we continue to find ways to perpetuate this trend of innovation and convenience. Amazon is one...

read more

Manufacturing and Cloud Digitalization

As businesses around the globe eagerly await the New Year, U.S. manufacturers continue to look for ways to improve output and find new growth opportunities. Uncertainty remains throughout the year, however, as manufacturers are at continued risk for disruption. The COVID-19 Pandemic has stirred the pot and companies are resorting to digitalization (or digital transformation as defined by the media) to manage their critical assets. In 2019, a Deloitte study predicted the U.S. manufacturing...

read more

Small Engineering Companies: Selecting a Workflow and Document Management System

Over the last decade or so, innovations in computer software have revolutionized the way businesses operate. It seems like things move more quickly than they used to, sometimes making it difficult for smaller firms to keep up with the well-funded behemoths.  Workflows and associated documents move rapidly, demanding greater control and security and ultimately the need for an electronic document management system. When it comes to selecting a document management system (especially as a smaller...

read more

The Benefits of Cloud Document Management

Cloud computing has been around for some time now and since sparked debates as to whether companies should continue using on-premise document management systems or make the switch to a Cloud EDMS. There are many advantages to using an on-premise document management system, however, Cloud systems offer some additional advantages. The way users interact with their document management systems has changed in the past few years, as expeditious innovations have fueled the demand for systems that can...

read more

ImageSite 11.1 – Stronger and More Connected Than Ever Before

eQuorum customers have told us how much they appreciate the updates included in ImageSite Version 11, which is why our engineers have been working around the clock to further enhance the latest features. Version 11.1 provides the user with a variety of new capabilities, including more integrations, support for more file types, and ease-of-use improvements that make ImageSite a truly superior workflow and document management system. eQuorum continuously strives to provide systems that host the...

read more

New Workflow+ Features (ImageSite 11.1)

Since eQuroum was spun out from Byers Engineering in the mid-1990s, eQuorum has provided state-of-the-art document management solutions to the AEC, manufacturing, utilities, government, and education industries. eQuorum’s comprehensive software, ImageSite, has been the heart of our business for many years, as it provides customers with the highest level of functionality, control, and security over their files and documents and important workflows. On November 4th eQuorum excitedly announced...

read more

Cloud Construction Management Software (Growth, As It Should Be)

Each day, before the sun rises, millions of construction workers wake up, drink their coffee, and begin their commute to the job site. Construction, like few others, is one of the longest-standing industries and has been the backbone of the U.S. economy since its establishment in the mid-1700s. With the growing scale and complexity of construction projects, it comes as no surprise that organizations struggle to manage communication and collaboration amongst project managers, construction...

read more

Campus Facility Management in a Pandemic

The college years are some of the most crucial years of a young adult’s life.  It’s the time when they choose their careers, make lifelong friends, and learn who they are as people.  Each day, while finding themselves hundreds of thousands of students depend on the safety of their campus facilities, so they can continue to grow in their pursuit of higher education.  Lately, due to the coronavirus outbreak, many students are continuing their education online, but will soon return to the...

read more

Architecture and Construction: Building Communication

Communication, in many cases, can be challenging, especially when it comes to project management. The AEC (architecture, engineering, and construction) industry consists of employees with different roles, education backgrounds, and communication styles, who tend to struggle with collaboration. The miscommunication brought on by these differences often creates confusion and friction between workers that can cause errors and unnecessary project delays. So, why is communication so difficult?...

read more

The Tools To Get Your Company Through a Pandemic

Since the beginning of the COVID-19 outbreak, employees have been transitioning to telecommuting roles. Its been the greater portion of a year now since the pandemic began, and companies are still struggling to manage their newly remote workforce adequately. Some companies have accepted the reality of the situation, while others are failing to accommodate the newfound communication requirements of their employees. The pandemic has genuinely been a test of resiliency, as market leaders begin to...

read more

Increasing Manufacturing Efficiency in 2020

For more than 100 years, the manufacturing industry has been the backbone of the U.S. economy. The Industrial Revolution introduced coal power and machine production in the mid-1800s, making the United States the go-to country for rapid, high-quality manufacturing. Subsequently, in the 1950s, engineers developed the first scientific and numeric computer programs, paving the way for the introduction of highly efficient manufacturing robots in the 1970s. Automation, paired with other...

read more

Utilities and Power: Better Solutions, Cleaner Energy

In the plains of Minnesota stands more than 2,400 wind turbines, making the state the 7th largest producer of wind power in the United States. Today, the country as a whole has nearly 60,000 wind turbines operating in 41 states and two U.S. territories. As environmental concerns over climate change and resource scarcity grow, organizations like Minnesota Power are finding newer and better ways to generate power using renewable resources. By the year 2021, under their EnergyForward initiative,...

read more

eQuorum

eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

Give Us Your Feedback

Get Connected