eQuorum Blog

eQuorum Blog

What are data silos, and how do they affect your bottom line? (Engineering)

When you hear the word silo, you may think of the tall standalone structures found in farms, typically used to store grain. However, the word “silo” actually carries a different, and broader meaning. Silo in verb form means to isolate (one system, process, or department) from others. Data silos (a situation where only a single group has access to a source of data at any given time) are far too common in the engineering world, as inefficient systems can make it difficult for organizations to...

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Simplifying Document Management System Implementation

An engineering document management system (EDMS) can improve productivity, reduce costs, and protect company IP. Implementing new software often can be challenging for unguided companies. But there are ways, however, to simplify the process. Here are several steps that organizations can follow to simplify the implementation of a document management system: Assign an Administrator When adopting a document management system, it's important to assign a liaison between the provider of the document...

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Improving Project Accuracy and Turnaround with ImageSite

Most engineers create their designs using a combination of 2D and 3D modeling software to create a cohesive picture of their desired result. AutoCAD, Inventor, Revit, SOLIDWORKS, and NX are among the many tools used to achieve this result. While these are all great tools for creating and designing drawings, engineers and owners need a single repository to store, render, review, edit, and approve technical drawings and documents. Often, owners must collaborate with engineers, vendors, and...

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Digital RFIs and Submittals for Construction

Construction companies face ever-growing challenges with budget constraints, turnover times, and the modern expectations of stakeholders in terms of meeting deadlines, quality, and maintaining constant communications. Into the bargain, companies now must keep up with the increase in global demand for construction, as the World population continues to rise each year. Improving the processes of construction companies can be difficult at times, however, workflow management software can now help...

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Engine-Box for Engineering Workflow

Every day, engineers routinely manage hundreds, if not thousands of documents. With the increase in the number of files engineers need to complete their objectives, most engineering-based companies ultimately need a better way to manage and secure these files - their intellectual property. Additionally, they need to make this information more accessible to workers across teams, departments, and throughout the globe, in many cases. ImageSite and Engine-Box provide a collaboration workspace for...

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Document Management Software – Using Data to Improve Productivity

A document management system (DMS) is more than a repository where companies store files and documents. It’s a place where workers can collaborate, share ideas, and monitor valuable product lifecycle information. Unbeknown to many, a document management system provides an immensity of data that helps companies improve productivity, rethink workflows, and develop new channels for communication. Beneath the core functionality of a document management system lies a gold mine of data waiting to be...

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2021 Update – Energy, Utility, and Electric Vehicles?

A lot has changed in the last year, as Power and Utility companies begin their transition to clean and sustainable energy. Despite changes in federal policy and the setbacks caused by the COVID-19 pandemic, companies strive to enter the new competitive landscape to stay ahead of their competition and comply with new regulations. Regulation is inevitable, and people are demanding progress in the Energy and Utility industry. The pressure comes from a wide range of stakeholders, including...

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Drawing Markups: How They Have Changed and Why They are So Important

Before a drawing can transform from an idea to a product, it undergoes a series of reviews, changes, and approvals. This is typically a multi-step process requiring creative thinking, attention to detail, and comprehensive technical knowledge. Often with many employees involved in a project, it’s not surprising that managing these processes can be an arduous task. ImageSite and Engine-Box, eQuorum’s on-premise and Cloud EDMS (Engineering Document Management Systems) simplify these processes by...

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Cloud Computing: Exploring the Possibilities

Over the last decade, Cloud Computing has gained remarkable traction, as more and more organizations seek to distribute their company’s files remotely. Cloud Computing has been around for quite some time, but increases in telecommuting, globalization, and Internet connection speeds have stimulated the industry's growth. Still, there is a lot of mystery behind Cloud Computing, as organizations begin their endeavor to explore the possibilities of “The Cloud.” What is Cloud Computing? Cloud...

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eQuorum Customer Developments – What’s New, Primoris?

eQuorum is proud to share with you some of our customers’ latest developments. eQuorum partners with industry-leading design and construction companies and is an essential component of their engineering and construction workflow.  In the first quarter of 2020, the construction industry added more than $900 billion to the U.S. economy, surpassing its highest level since the recession of 2008. Construction companies also employed more than 7 million workers in February of last year. Alas, the...

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Document Management Systems – Critical Tools to Ensure Compliance

Achieving compliance goals is no trivial matter for organizations that manage large amounts of intellectual property (IP). Compliance standards such as NIST SP 800-171, ISO 9001, and DFARS are among the standards organizations intend to, or are required to meet to ensure the highest level of security over their IP. Managing documentation needed to meet compliance certifications is no small feat, however, there are tools available that can reduce the number of arduous tasks required to meet the...

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Using ImageSite EDMS on AWS Marketplace

Organizations continue to focus on increasing productivity through greater information distribution and collaboration, as well as through automation of formerly manual tasks, though often at the expense of security and the insertion of human intuition. So, software solutions that offer both productivity improvements and greater security are invaluable. Finding these solutions is painstaking and frustrating, as apples to apples comparisons are difficult to make, and understanding the time to...

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Tackling the Challenges of Engineering Document Management

Engineers have developed a reputation for being dependable and reliable, however, many engineers often struggle to collaborate adequately given the vast numbers of drawings and documents.  For engineers, what may appear to be a small task at first can quickly expand into something far more complicated, and if the task is not properly managed, it's easy to lose control over the project. So how do you regain control? Finding Your Documents and Drawings When you’re managing hundreds, thousands,...

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eQuorum Customer Developments – Hormel Foods Seeks to End Child Hunger

eQuorum is proud to share with you some of our customers’ latest developments. eQuorum partners with industry-leading manufacturers and is an essential component of their engineering and manufacturing workflow.  Hormel Foods Corporation was established in 1891 by George A. Hormel. The company initially sold meat products to customers and quickly began to grow as they expanded their product line. The company came from humble beginnings, as the founder borrowed $500 to open a meat business -...

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Engine-Box: Your Cloud Document Management Solution Now on AWS Marketplace

Despite the lockdowns and working from home, this year has been all about convenience - from packages delivered straight to our doorsteps, to mobile applications with which we can pay for what we need directly from our smartphones. These are among the seemingly endless innovations that have kept us safe and have improved the way we interact with businesses. As we prepare ourselves for the new year, we continue to find ways to perpetuate this trend of innovation and convenience. Amazon is one...

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Manufacturing and Cloud Digitalization

As businesses around the globe eagerly await the New Year, U.S. manufacturers continue to look for ways to improve output and find new growth opportunities. Uncertainty remains throughout the year, however, as manufacturers are at continued risk for disruption. The COVID-19 Pandemic has stirred the pot and companies are resorting to digitalization (or digital transformation as defined by the media) to manage their critical assets. In 2019, a Deloitte study predicted the U.S. manufacturing...

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Small Engineering Companies: Selecting a Workflow and Document Management System

Over the last decade or so, innovations in computer software have revolutionized the way businesses operate. It seems like things move more quickly than they used to, sometimes making it difficult for smaller firms to keep up with the well-funded behemoths.  Workflows and associated documents move rapidly, demanding greater control and security and ultimately the need for an electronic document management system. When it comes to selecting a document management system (especially as a smaller...

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The Benefits of Cloud Document Management

Cloud computing has been around for some time now and since sparked debates as to whether companies should continue using on-premise document management systems or make the switch to a Cloud EDMS. There are many advantages to using an on-premise document management system, however, Cloud systems offer some additional advantages. The way users interact with their document management systems has changed in the past few years, as expeditious innovations have fueled the demand for systems that can...

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ImageSite 11.1 – Stronger and More Connected Than Ever Before

eQuorum customers have told us how much they appreciate the updates included in ImageSite Version 11, which is why our engineers have been working around the clock to further enhance the latest features. Version 11.1 provides the user with a variety of new capabilities, including more integrations, support for more file types, and ease-of-use improvements that make ImageSite a truly superior workflow and document management system. eQuorum continuously strives to provide systems that host the...

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New Workflow+ Features (ImageSite 11.1)

Since eQuroum was spun out from Byers Engineering in the mid-1990s, eQuorum has provided state-of-the-art document management solutions to the AEC, manufacturing, utilities, government, and education industries. eQuorum’s comprehensive software, ImageSite, has been the heart of our business for many years, as it provides customers with the highest level of functionality, control, and security over their files and documents and important workflows. On November 4th eQuorum excitedly announced...

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Cloud Construction Management Software (Growth, As It Should Be)

Each day, before the sun rises, millions of construction workers wake up, drink their coffee, and begin their commute to the job site. Construction, like few others, is one of the longest-standing industries and has been the backbone of the U.S. economy since its establishment in the mid-1700s. With the growing scale and complexity of construction projects, it comes as no surprise that organizations struggle to manage communication and collaboration amongst project managers, construction...

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Campus Facility Management in a Pandemic

The college years are some of the most crucial years of a young adult’s life.  It’s the time when they choose their careers, make lifelong friends, and learn who they are as people.  Each day, while finding themselves hundreds of thousands of students depend on the safety of their campus facilities, so they can continue to grow in their pursuit of higher education.  Lately, due to the coronavirus outbreak, many students are continuing their education online, but will soon return to the...

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Architecture and Construction: Building Communication

Communication, in many cases, can be challenging, especially when it comes to project management. The AEC (architecture, engineering, and construction) industry consists of employees with different roles, education backgrounds, and communication styles, who tend to struggle with collaboration. The miscommunication brought on by these differences often creates confusion and friction between workers that can cause errors and unnecessary project delays. So, why is communication so difficult?...

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The Tools To Get Your Company Through a Pandemic

Since the beginning of the COVID-19 outbreak, employees have been transitioning to telecommuting roles. Its been the greater portion of a year now since the pandemic began, and companies are still struggling to manage their newly remote workforce adequately. Some companies have accepted the reality of the situation, while others are failing to accommodate the newfound communication requirements of their employees. The pandemic has genuinely been a test of resiliency, as market leaders begin to...

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Increasing Manufacturing Efficiency in 2020

For more than 100 years, the manufacturing industry has been the backbone of the U.S. economy. The Industrial Revolution introduced coal power and machine production in the mid-1800s, making the United States the go-to country for rapid, high-quality manufacturing. Subsequently, in the 1950s, engineers developed the first scientific and numeric computer programs, paving the way for the introduction of highly efficient manufacturing robots in the 1970s. Automation, paired with other...

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Utilities and Power: Better Solutions, Cleaner Energy

In the plains of Minnesota stands more than 2,400 wind turbines, making the state the 7th largest producer of wind power in the United States. Today, the country as a whole has nearly 60,000 wind turbines operating in 41 states and two U.S. territories. As environmental concerns over climate change and resource scarcity grow, organizations like Minnesota Power are finding newer and better ways to generate power using renewable resources. By the year 2021, under their EnergyForward initiative,...

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Construction Management Software: Limiting Risk while Saving Time and Money

Recent innovations in Cloud construction management software have made it easier for companies in the AEC industry to share and edit files from remote locations. Nevertheless, many systems in use today work independently from one another, making it challenging to manage collaboration, file distribution, and communication. In addition, these tools often have a high price tag, even though they lack the basic requirements for efficient project completion. There is, however, software that caters...

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eQuorum Customer Developments – What’s the Latest, General Dynamics?

eQuorum is proud to share with you some of our customers’ latest developments. eQuorum supports several General Dynamics divisions with workflow and document management software critical to engineering design and development. General Dynamics formed in 1954 with the merger of Electric Boat and Canadair. For decades it has been one the United States’ go-to defense contractors and is now the sixth-largest defense contractor in the World. General Dynamics provides a vast array of specialized...

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Document Management for Small Businesses

Running a small business isn’t easy. Many small businesses struggle to keep up with compliance, cash flow management, and economic changes. As a small engineering company, you may find your business dealing with these issues, along with the challenges presented by engineering design and construction. As a small business, you will always be at a disadvantage. Larger organizations are well equipped, allowing them to get things done quickly and at significantly lower costs. Fortunately, there are...

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ImageSite: Why an EDMS Is Worth It

There’s no doubt that EDMS (electronic document management) systems are large investments that require careful planning and implementation. If poorly implemented, they can lead to frustration and impede (rather than enhance) business and engineering processes. Document management systems are designed to streamline workflows, not slow them, which is why it is important to carefully examine the benefits and functionality of your workflow and document management system. Here are some of the...

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eQuorum Customer Developments – What’s New NASA?

eQuorum is proud to share with you some of our customers’ latest developments. eQuorum partners with high-technology customers and is an intrinsic piece of the engineering control workflow. There is no doubt NASA has achieved some incredible things throughout the last century. They created the Hubble Space Telescope, explored Mars, put man on The Moon, and have essentially eliminated the word “impossible” from our vocabulary. While there are new and emerging space organizations around today,...

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Top 3 Engineering Trends You Need to Know

Automation Automation is the use of largely automatic systems in a system of manufacturing or other production processes. Automation can be seen in both machinery and in software and is used to help organizations elevate efficiency and productivity, improve collaboration, and reduce workload for human laborers. System automation is a relatively new concept but has proven its value in a multitude of industries. Like AI and Big Data (below), automation is used to help companies explore new...

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The Power of System Configurability

Electronic document management and workflow systems allow users to collaborate on files and documents without the need for paper storage. It’s essential for the efficiency and reliability of business and engineering processes. Over the years, these tools have become increasingly more powerful and useful for organizations across almost every industry. While many organizations judge the competency of their software based on the features it provides, the true power of a system can be found in the...

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Version Control: Why is it important?

Over the years, we’ve spent a great deal of time listening to our customers to find newer and better ways to provide value for their organizations. We’ve spoken with IT departments, CEOs, document controllers, and, of course, engineers. When speaking with engineers about document management software, one feature always seems to get their attention – version control. History of Version Control Before we move forward, it’s important to know what version control is and where it came from. Version...

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5 Reasons to Switch to a Cloud Document Management System

Cloud computing has been around for quite some time now, and since the beginning, the general consumer has been integrating the Cloud into their everyday lives. We use Cloud computing on our smartphones, laptops, and even when banking online. Recently, with Cloud computing rapidly injecting itself into the lives of so many, companies too are beginning to adopt Cloud workflow and document management systems to manage their operations. What does Cloud document management mean? No IT...

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Protecting Your Intellectual Property with ImageSite

If you’ve ever been involved with new product development, then you’re well aware of the copious number of files required to get the job done. If you work in IT, then you probably know of the risks associated with handling this mass of documents. With every document produced, there is more risk, and with it the potential for cybercriminals to get their hands on your institution’s intellectual property. For this reason, cybercrime tends to be one of the foremost fears for many organizations. A...

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Manage Complexity through Powerful Workflow Tools

When it comes to managing workflows, you may find yourself spending more time managing and less time doing. If this is you, don’t worry (you’re not alone). Each year millions of mangers struggle to implement efficient workflows, leaving their employees feeling either stressed, overwhelmed, or downright clueless. Managing a business isn’t always easy, even for those with years of industry experience, which is why many organizations rely on business tools to get the job done. Before we discuss...

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ImageSite: Driving Value and Innovation  

Innovation has always been the talking point for many organizations. It drives culture and has propelled us into the future. Whether you like it or not, times are changing, and they’re changing fast. And with the ever-transforming socioeconomic landscape, it’s no wonder that innovation continues to remain the primary topic of discussion. New product development typically sets the framework for innovation, and despite advancements in engineering design processes, the principals remain the same....

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COVID-19: Stay Home, Stay Safe, Keep Working

There is no doubt COVID-19 has given rise to many societal changes. People are staying in, wearing masks, and working from home more than ever before. And, as many states begin to reopen their economy, some people and the organizations they represent are coming up with new and innovative ways to keep business going as usual. One of the biggest changes facing businesses today is the increase in telecommuting. To reduce the risk of infection, many organizations are requiring workers to either...

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How to Better Manage RFIs

An RFI - short for “Request for Information” is a term commonly used in the architecture, engineering, and construction industries. An RFI is used to request quotes, clarify uncertainties, and fill any gaps in project information, including material specifications, plans, contracts, and more. Generally, downstream contractors or subcontractors initiate these requests by submitting a formal RFI to the client or engineering firm who initially provided the specifications. Once received, the...

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Version Control and Document Management

Version control (sometimes known as revision control or source control) is often used in drafting and design workflows. In fact, chances are you have used a form of version control at some point in your life when using Windows to store your files. As a document moves between hands, it typically goes through multiple revisions before it can be finalized. Versions are usually identified by a number or letter that increases as a new revision is made. For example, the first version of a document...

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Workflow Automation: The “Now” of Engineering Project Management

Workflow is traditionally defined as “the sequence of industrial, administrative, or other processes through which a piece of work passes from initiation to completion.” This is still true of modern workflows with the exception of a twist – automation.  Before we begin discussing automation, lets first go over the three different types of workflows engineers may be accustomed to working with. Map-Centric Workflows Map-centric workflows assign employees activities that are passed on to other...

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Using Data to Improve Operational Efficiency

There is a lot of buzz around “big data” these days, and with the abundance of new software and data-related technologies available, it’s no wonder organizations are exploring new ways to use it. One key part of “big data” is unstructured data. This data can be extremely valuable to research and large organizations as well as those with limited resources are looking for new ways to accurately collect and analyze it. What is Big Data and Unstructured Data? Data is typically used to answer...

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COVID-19 is Raising the Demand for Software

The COVID-19 pandemic has changed the way organizations view technology, facilitating unprecedented levels of innovation. The U.S., among other countries, is now facing an economic recession, the likes of which the world has not seen since the Great Depression. While some organizations have had no choice but to cut their losses, some technology leaders have been developing new systems to help businesses cope with the changing economic landscape. In the United States, digital technologies have...

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Smaller Engineering Firms: Facing Challenges Head-On

Managing a small engineering firm can be challenging in and of itself. Smaller firms often must compete with the practices of larger engineering companies who appear to have unlimited resources, and may typically struggle with the intricacies of operational and financial management. This seems daunting to most managers; however, it should not discourage you from reaching your company’s goals. In this blog, we will discuss some of the advantages and disadvantages of managing a small firm, and...

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3 Reasons ImageSite Can Help Your Business During a Global Crisis

It comes as no surprise that the COVID-19 pandemic has impacted the global economy at every level. Almost every business has been able to feel the influence the virus has in some way or another, which is why eQuorum has dedicated its resources to providing organizations with innovative solutions to manage files, documents, and data throughout this crisis while reducing costs associated with workflow and document management. Meeting Data Requirements According to the International Data...

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Document Management Features Engineers Need

It’s well known many engineers tend to work alone and for good reason. Historically, the highly dispersed nature of new product development has made it difficult for teams to collaborate, especially given the large volume and complexity of engineering documents pertinent to completing their tasks. While many engineers struggle to collaborate effectively, there are tools with features that can help increase productivity and improve collaboration. Here are some essential document management...

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3 Ways You Can Improve Efficiency in Your Business

Managers are often plagued with the task of finding newer and more efficient ways of conducting business and executing engineering processes. While it may seem easy to some, the implementation of new systems and procedures can often become difficult or confusing for both decision-makers and their subordinates. Here are 3 ways you can improve efficiency in your business: Delegation For many companies, it may come as no surprise that delegating can increase efficiency in the workplace. After...

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What is a Document Management System? 6 Reasons Why You Should Use One

For many years, organizations have relied on the use of documents to maintain records of projects and communications. For much of the 20th century, paper documents were put into filing cabinets for storage so they could be referenced, when needed. But, with advances in digital technology, companies now rely on their computer systems to store and transfer information. So, you may question, “Great, we have all our files stored on our servers and laptops, why do we need a document management...

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Managing Workflows When Users Are Working from Home

In the world of engineering, working from home was once considered uncommon practice.Drafting and prototyping often required handling large-format documents that would take upconsiderable space and require workers to be physically present, especially when collaboratingwith managers and other engineers. Now, with advances in technology, combined with the COVID-19 crisis and growing demand forremote employment, companies have been innovating to adapt to the changing workenvironment.   The...

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eQuorum

eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.