Engineering RFIs/Submittals

Efficiently communicate with downstream parties

 

 

Engineering RFIs/Submittals

Efficiently communicate with downstream parties

 

Engineering RFIs/Submittals

Efficiently communicate with downstream parties

RFI/Submittal tracking software

ImageSite and EngineBox simplify the way people manage requests and submittals. The RFIs (Request For Information)/Submittals module provides companies a structured way to manage requests for information and submissions. The RFI/Submittals module makes ImageSite an easy to use, vendor-oriented submittal software. Use configurable schedule-driven workflows to automate a wide variety of review and approval processes. Eliminate the constant flow of incoming and out-going emails, connect submittals back to the original request. RFI/Submittal managers can establish user privileges, assign response tasks to specific users, and add due dates, ensuring the submission is responded to in a timely manner. 

 

 

RFI/Submittal tracking software

ImageSite and EngineBox simplify the way people manage requests and submittals. The RFIs (Request For Information)/Submittals module provides companies a structured way to manage requests for information and submissions. The RFI/Submittals module makes ImageSite an easy to use, vendor-oriented submittal software. Use configurable schedule-driven workflows to automate a wide variety of review and approval processes. Eliminate the constant flow of incoming and out-going emails, connect submittals back to the original request. RFI/Submittal managers can establish user privileges, assign response tasks to specific users, and add due dates, ensuring the submission is responded to in a timely manner. 

How To Effectively Manage The RFI Submittal Management Process

How To Effectively Manage the RFI/Submittal Management Process

2:05 min

Efficient management of RFIs and Submittals is crucial in the AEC industry for successful project management. Proper management of this process can enhance productivity, provide better clarity into the project's status and requirements, and simplify communication with stakeholders. An Engineering Document Management System (EDMS) can automate and streamline the management of the RFI/Submittal process, making it simpler and more efficient at all stages of a project.

Watch

How To Effectively Manage the RFI/Submittal Management Process

2:05 min

Efficient management of RFIs and Submittals is crucial in the AEC industry for successful project management. Proper management of this process can enhance productivity, provide better clarity into the project's status and requirements, and simplify communication with stakeholders. An Engineering Document Management System (EDMS) can automate and streamline the management of the RFI/Submittal process, making it simpler and more efficient at all stages of a project.

Watch

RFI/Submittals and collaboration

Internally, the RFIs/Submittals module allows teams within the organization to easily collaborate by providing users with a quick and organized way to handle information requests and submissions. Externally, RFIs and submittals are used to efficiently communicate with downstream contractors, vendors, and customers without needing to provide them access to information not relevant to their job functions. The RFIs/Submittals module is a great way to connect designers with third parties and customers. Using common documents and drawings and displaying entries (replies) from all parties permits all users to see and work with the same information and manage to visible timelines.

 

Construction submittal software

RFIs are the mechanism for vendors, subcontractors, and owners to communicate with AEC project participants for questions, changes, and project modifications. Maintaining a disciplined, rigorous workflow to manage, track, and report on requests ensures quicker responses, more accurate answers, and a reviewable audit trail should post-project questions arise. Allowing for RFIs directly from the field speeds up the information flow and gives on-site project managers the full history of changes and comments based on project requests.

 

Manufacturing submittal software

Vendors and customers are constantly submitting drawings, documents, engineering change requests, material specifications, etc., and expect their submissions are not only recognized but are being processed. Ensuring engineering changes, drawing updates, and technical modifications are being worked on, as well as tracked, keeps customer submittals on-time, and on-budget. Also, using a distinct response tracking and management tool not only provides third parties with transparency but the comfort in knowing their requests are being actioned.

RFI/Submittals and collaboration

Internally, the RFIs/Submittals module allows teams within the organization to easily collaborate by providing users with a quick and organized way to handle information requests and submissions. Externally, RFIs and submittals are used to efficiently communicate with downstream contractors, vendors, and customers without needing to provide them access to information not relevant to their job functions. The RFIs/Submittals module is a great way to connect designers with third parties and customers. Using common documents and drawings and displaying entries (replies) from all parties permits all users to see and work with the same information and manage to visible timelines.

Construction submittal software

RFIs are the mechanism for vendors, subcontractors, and owners to communicate with AEC project participants for questions, changes, and project modifications. Maintaining a disciplined, rigorous workflow to manage, track, and report on requests ensures quicker responses, more accurate answers, and a reviewable audit trail should post-project questions arise. Allowing for RFIs directly from the field speeds up the information flow and gives on-site project managers the full history of changes and comments based on project requests.

Manufacturing submittal software

Vendors and customers are constantly submitting drawings, documents, engineering change requests, material specifications, etc., and expect their submissions are not only recognized but are being processed. Ensuring engineering changes, drawing updates, and technical modifications are being worked on, as well as tracked, keeps customer submittals on-time, and on-budget. Also, using a distinct response tracking and management tool not only provides third parties with transparency but the comfort in knowing their requests are being actioned.

 

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Benefits

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Easily control communication between downstream contractors/vendors and designers
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Attach files, videos, photos, and audio to RFIs to better define a submission
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Automate notification of new requests and data, or when changes are made to an RFI or submittal, via email or within the application
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Create structured RFIs/submittals with any tablet device, without needing a mobile app
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Associate RFIs/Submittals to particular projects and improve the way the company manages submissions.
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Allow third parties to submit to sites outside the company network eliminating need for VPNs or incoming emails
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A closed loop process to manage markups and modifications to submittal files

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Track and report submissions by type, status, and vendor organization
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Structure workflows to review, collaborate and approve engineering submittal requests and data
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Easily control communication between downstream contractors/vendors and designers

Z
Attach files, videos, photos, and audio to RFIs to better define a submission
Z
Automate notification of new requests and data, or when changes are made to an RFI or submittal, via email or within the application
Z
Create structured RFIs/submittals with any tablet device, without needing a mobile app
Z
Associate RFIs/Submittals to particular projects and improve the way the company manages submissions.
Z
Allow third parties to submit to sites outside the company network eliminating need for VPNs or incoming emails
Z

A closed loop process to manage markups and modifications to submittal files

Z
Track and report submissions by type, status, and vendor organization
Z
Structure workflows to review, collaborate and approve engineering submittal requests and data

The eQuorum Customer Promise

In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option.  We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.

With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.

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eQuorum®

We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

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