Looking for a document management system is no easy task. It takes time and careful consideration to find the system that best fits your business. With the number of similar products on the market, your organization may struggle to make a decision, and rightfully so.
When searching for a system, you should ask:
- Does it include the functionality we need?
- Does it integrate with our existing systems?
- Is it difficult to train new users?
- Is the system secure?
- How much will it cost?
These are all valid questions, as choosing a document management system is not a decision that should be taken lightly. Your system will be used to secure your company IP, manage your engineering workflows, and is ultimately be the primary collaboration site for your employees or colleagues. Asking questions is essential for finding the system that suits your business, which is why we’ve proactively provided answers to these questions for you.
Does ImageSite include the functionality we need?
ImageSite is used by organizations in numerous different industries around the globe, including the AEC, manufacturing, utilities, power generation, education, and public sector industries. It can support the requirements of these difference industries because of its robust functionality. It comes equipped with mission-critical features designed to help organizations improve their workflows, document security, and collaboration.
Some notable features are:
- Workflow Management and Automation Module (Workflow+)
- Automated Version Control of Files and Documents
- RFIs/Submittals Module for Third Party Communication
- Full Text Search and Advanced Search Filters
- Transmittal Module for Sets of Documents
- Drawing Markups for Document Collaboration
For a comprehensive list of features, visit: https://www.equorum.com/document-control-software-features/
Does ImageSite integrate with our existing software?
ImageSite integrates with the leading CAD software, including AutoCAD, Revit, MicroStation, SolidWorks, and NX. The system includes a single viewer for viewing CAD and all other files, and automatically reads reference file connections, uploads reference files (XRefs) and links them correctly within the ImageSite repository. Additionally, the software lets organizations make changes to drawings within their native application, automatically versioning the files as they re-enter the system.
Other integrations include:
- Autodesk Inventor
- Autodesk Vault
- Microsoft Office 365 (including Outlook)
- Microsoft SharePoint
- Microsoft Azure
- Google Suite
- Windows Explorer.
For more information about ImageSite integrations, visit: https://www.equorum.com/integrations/
Is it difficult to train new users?
ImageSite uses a familiar Windows directory structure file tree that can be navigated exactly as in Windows. This makes transitioning to ImageSite fast and easy. All commands are available with a simple right mouse button click and the product includes context sensitive help.
In addition, eQuorum’s team of experts works with your organization to ensure your users have the tools and information they need for success. Our highly responsive support staff is always ready to help tackle both minor and major issues by offering training during implementation and after. eQuorum also offers resources, such as training videos and a comprehensive help section (built into the software).
Is ImageSite a secure place for my files and documents?
ImageSite includes multiple authorization and authentication protocols that help organizations manage their files and documents securely. The system is secured using encryption protocols, such as SSL and AES encryption for files at rest or in transit. The system also supports Single Sign-On and Multifactor Authentication, protecting the system from keystroke logging and brute-force attacks. Moreover, it gives administrators the ability to track failed login attempts and the IP addresses associated with them. The system is NIST (National institute of Standards and Technology) compliant and meets other guidelines such as NERC/CIP and DFARS.
Other security features include:
- IP Whitelisting
- Time-based Access Control
- Digital Signatures.
For more information about ImageSite’s security and access control features, visit: https://www.equorum.com/document-security/
How much does ImageSite cost?
ImageSite pricing depends on various factors, including the type of implementation, the number of users, and licensing type. eQuorum is dedicated to maintaining highly competitive pricing, which is why ImageSite costs a fraction of our leading competitors’ prices. Smaller engineering organizations have the right to use the same productivity tools as the larger companies, so pricing has to be appropriate for all sized organizations.
We understand a document management system is used in part to reduce costs by improving the productivity of your workers. Most companies have a positive return on investment within the first year, making the system enticing for organizations looking to better manage engineering design costs.
ImageSite is the last document management system you will ever need. Not only is it quick and simple to implement, but it also provides all the features and functionality you need to successfully manage your essential documents and workflows to boost efficiency and productivity.
eQuorum also offers a Private Cloud or SaaS version of ImageSite, called Engine-Box, which allows you to manage your files and documents without maintaining your own IT infrastructure. The Cloud system is secured using commercial-grade security powered by Amazon Web Services.