Facilities Management

Simplify project collaboration and automate complex workflows.

Facilities Management

Simplify project collaboration and automate complex workflows.

Document Management for Facilities Management

Many corporations, manufacturers, universities/schools, and government agencies are undergoing changes in their facilities which can be accomplished faster and more efficiently using a robust engineering workflow and document management system (EDMS). As owners, expansion, renovation, and maintenance projects require facilities management teams to adopt specialized software to better manage their growing facilities and communicate with contractors responsible for their construction projects. The utilization of a document management system to control their as-built and construction documents can ultimately improve the processes in maintaining and building needed structures, plants, equipment, and roads and bridges .

In addition, facilities management departments have myriad of related documents used to keep their facilities up and running. A document management system helps organizations better store, organize, secure, distribute, and track these documents through document versioning, workflow management, and NIST-level document security protocols.

Read the White Paper: How to Select a Document Management System (EDMS)

Engineering Transmittals for Facilities Management

ImageSite, our engineering document management system is also an engineering transmittal database that performs transmittals in a closed-loop process, delivering confirmation of recipient and an integrated review and subsequent action process. ImageSite allows users to create transmittals in a closed loop process that delivers confirmation by recipients. The transmittals module provides users with a simple and structured way to distribute digital files to internal project managers and externally to vendors or contractors.

Facilities Management for Engineering-based Projects

An engineering workflow and document control system assists organizations better manage their design and construction projects and maintain tight control over their facility documents. For example, universities can use building floor plans, equipment information, and other infrastructure documents in the ongoing maintenance of their facilities, including space planning utilization and renovations. In addition, since universities and school districts often outsource their design and construction projects to external AEC vendors, they are better able to review and approve work performed by external contractors employing a robust engineering workflow and document management application.

Managing Document Distribution

ImageSite’s robust engineering-centric capabilities make it a perfect solution for managing engineering-related drawings and documents, as it supports both 2D and 3D CAD files from leading CAD applications such as AutoCAD, Revit, Inventor, MicroStation, SolidWorks, and NX. Managing these documents is made simple by the systems windows-like directory structure and advanced full-text and metadata search capabilities.

Engineering Document Collaboration for Facilities Management

Collaborating with vendors, contractors, and owners can quickly become a headache if you don’t have a structured way to manage communications. ImageSite and Engine-Box simplify communication and collaboration with third parties by providing a single source of truth for project participants, and by providing standardized methods of communication (i.e., requests for information [RFIs], submittals, and transmittals). The system also enables you to secure files and documents within the system using various authentication protocols, and even supports integrations like multi-factor authentication (MFA) and single sign-on (SSO).

Managing Contracts and Financial Data

Simplicity is the hallmark of eQuorum’s workflow and document management solutions. ImageSite supports a vast array of diverse file types, including MS Office files and other file types used for contracts and financial data. Companies can use the access control functionality to protect sensitive documents from unauthorized users.