Simplify project collaboration and automate complex workflows.

Government Document Control System

A government document control system is software used to help a government entity to manage their facility documents and maintain the strict compliance requirements of regulatory organizations. A government document management system ensures all files and workflows within the system are managed appropriately by controlling document access and functionality at multiple levels.

Read the White Paper: How to Select a Document Management System (EDMS)

Engineering Transmittals for Governments

Many government organizations still use formal paper-based engineering transmittal procedures. Document transfer activities within these organizations can impact a project’s outcome – including contracts and budgets. As a result, organizations often require a complete audit trail of work being performed between all the associated parties.

A government document control system (e.g., ImageSite or Engine-Box) can be configured to create transmittals in a closed loop process, that delivers confirmations from recipients and an integrated review and subsequent action process. This improves organizational work process efficiencies by saving time and money and reducing errors.

Facilities Document Management for Governments

As “owner” organizations, government agencies use building floor plans, equipment information and other infrastructure documents in the ongoing maintenance of their facilities, including space planning utilization and renovations. Making these documents easily available to everyone who needs them is a big challenge for most government facilities departments. In addition, government agencies often outsource their design and construction projects to external AEC vendors. As such, these agencies need an easy and secure way to review and approve work performed by external contractors.

Permit Approvals for Governments

Construction projects for city and local governments require detailed permit approvals – often by multiple departments within these agencies. ImageSite offers easy-to-use vendor-oriented document submittal and processing capabilities. The configurable schedule-driven workflows can automate a wide variety of review and approval processes. With ImageSite, users can automatically manage older versions of documents and allay fears of working with incorrect, outdated versions. At the same time, ImageSite improves inefficient workflows and ensures important document-centric work processes are completed and reported on time.

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