Project Management Software

Project Management Software

Project Management and Project Management Software

Project management is a combination of processes and methods used to achieve project objectives according to the specifications provided by owner organizations or other groups/departments.  Project management requires organizations to carefully manage workers across various disciplines and to ensure timely completion, budget, and quality expectations are met.  As projects have gotten bigger and more complex, software has been developed to assist managers in monitoring, controlling, reporting, and analyzing project tasks and outputs.

Improving Project Management

Effective project management is all about understanding task completion, monitoring and reporting, and timely notifications to project leaders and teams.  It's also about ensuring all members have the data and information they need on a timely basis.  ImageSite provides the level of project control managers need through active workflow and life cycle task monitoring and management, while guaranteeing everyone has controlled access to the files and data needed to do the job.

Access for Vendors and Contractors

Large construction or facilities management projects require organizations to often work with third-party organizations.  ImageSite and Engine-Box (the Cloud version of ImageSite) help companies manage document-centric communications between these organizations, as they come equipped with tools to assist versioning, workflow and lifecycle management, drawing and data management, and document distribution and collaboration.

The software's security and access control functionality ensure third parties have access to the files they need, without providing complete access to sensitive information.  This is achieved through various authentication and authorization protocols, such as the creation of unique security profiles based on role and information needed and the individual users' need to know levels.  Admins can control access at the global, group, project, user, file, and file metadata levels.  They can even configure the software to change permissions as a document moves between steps in a workflow or as its lifecycle changes.

Read More: Security and Access Control

File Synching Across Locations

Synching files across locations guarantees collaboration by allowing workers across departments and organizations access to the most current version of a file or document.  This, in turn, prevents duplicative efforts, reduces rework, and ensures all project participants share a single source of truth. Since projects require collaboration with varying disciplines and locations, owner organizations want a system that paints a cohesive picture of the entire project.

Read More: Cloud Synching and Sharing

Internal and External Notifications

ImageSite and Engine-Box provide notifications for users, both internally (within the system) and externally (via email).  System administrators can configure how notifications are sent depending on the preferences and needs of their organizations.

Notifications promote the timeliness of projects by sending reminders of upcoming due dates and alert both users and project managers when a project is past due.  The systems also provide transparency for project managers when a file or document is downloaded, and when a checked-out file resides outside the corporate network.  Additionally, alerts can be used to notify users about new workflow tasks, or changes made to an existing task.

Read More: Email Notifications

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Appropriate access for vendors, contractors, and employees

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Flexible folder storage structures

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Fast metadata search criteria

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Flexible workflow and life cycle processes

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Notifications for any workflow or life cycle step as well as schedule notifications

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Document and folder level security models

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Fully automatic version control capabilities

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File syncing across multiple locations.

eQuorum

eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

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