eQuorum Blog

eQuorum Blog

The Discipline of Workflow Schedule Management

The Discipline of Workflow Schedule ManagementBusiness operations seemed more chaotic than ever.  The economic swings seem bigger; the labor pool is tighter, more diverse, and more geographically dispersed; the amount of information is enormous; and at the end of the day management has just become darn harder. Trying to get your arms around all that’s going on and ensuring the organization is focused on getting the tasks done is now more complex and daunting.  Add pandemics, supply chain...

read more

Mobile Document Management for Engineers

Mobile Document Management for EngineersElectronic document management systems (EDMS) have helped organizations improve efficiency and productivity for more nearly 30 years now, and issues regarding document access, workflow management, and versioning have made their way to the forefront of innovation. Generally speaking, a document management system is the first step in a company’s digital transformation, as they begin to implement electronic systems across all facets of their organizations....

read more

SaaS is Simply Better

SaaS is Simply Better In the last few years, the emerging software-as-a-service (SaaS) market has revolutionized the way people buy software, creating waves throughout numerous industries. SaaS is a new class of centralized computing methodology: a software licensing and delivery model that utilizes cloud computing as a means of providing their product to clients. There is a lot of talk about SaaS these days, as it's quickly becoming one of the most commonly used delivery and licensing models....

read more

Cloud Document Management Software for Construction

Cloud Document Management Software for the Construction Industry The Construction Industry:  A Strong Economic Backbone Each day, before the sun rises, millions of construction workers wake up, drink their coffee, and begin their commute to the job site. Construction, like few others, is one of the longest-standing industries and has been the backbone of the U.S economy since its establishment in the mid-1700s. With the growing scale and complexity of construction projects, it comes as no...

read more

Version 11.4.08

Version 11.4.08 Release Notes With an up-to-date maintenance agreement, you can download the current version of most eQuorum products by logging into the Customer Area of the eQuorum website. If you don’t have a login, please request a password to gain access. Major changes and enhancements: Version 11.4.08 is a minor release.  The notes below include the major enhacements to many systems in version 11.4.00 as well as 11.4.08. The following updates are available for both EDMS solutions: ...

read more

Robotics Process Automation 101

  Robotics Process Automation 101What is Robotic Process Automation (RPA)? Robotic Process Automation (RPA), although initially developed in the late 1990s, emerged as a practical technology in the early 2000s. RPA is defined as “a form of business process automation technology based on metaphorical software robots or digital workers.” RPA is sometimes referred to as software robotics. The term RPA was coined by Blue Prism, to describe technology that interacts with a digital workforce by...

read more

Increase Productivity with Disciplined Workflow Management

  Increase Productivity with Disciplined Workflow ManagementIncrease Productivity with Disciplined Workflow ManagementIn the world of engineering, working from home was once considered uncommon practice. Drafting and prototyping often required handling large-format documents that would take up considerable space and require workers to be physically present, especially when collaboratingwith managers and other engineers. Now, with advances in technology, combined with the COVID-19 crisis and...

read more

SaaS Cloud EDMS Software in a Post-Pandemic World

The Demand for SaaS Cloud EDMS Software in a Post-Pandemic World The Demand for SaaS Cloud EDMS Software in a Post-Pandemic World The COVID-19 pandemic has changed the way organizations view technology, facilitating unprecedented levels of innovation.  The U.S, among other countries, is now facing an economic recession, the likes of which the world has not seen since the Great Depression. While some organizations have had no choice but to cut their losses, some technology leaders have been...

read more

Understanding an Engineering Workflow

Understanding Engineering Workflow ManagementUnderstanding Engineering Workflow ManagementAn engineering workflow is defined as the movement of work through various tasks and activities that create or use information.  An engineer’s job typically revolves around a large number of drawings and documents, and are managed using a series of carefully designed workflows to optimize the overall process. Workflow management may be intuitive to some; however, an engineering workflow is often complex...

read more

Eliminate Data Silos To Improve Your Bottom Line

Eliminate Data Silos to Improve Your Bottom LineWhen you hear the word silo, you may think of the tall standalone structures found in farms, typically used to store grain. However, the word “silo” actually carries a different, and broader meaning. Silo in verb form means to isolate (one system, process, or department) from others. Data silos (a situation where only a single group has access to a source of data at any given time) are far too common in the engineering world, as inefficient...

read more

How To Simplify Document Management and Searching

How To Simplify Document Management and SearchingElectronic document management systems (EDMS) include an array of features and capabilities that simplify the way organizations manage critical engineering documents and workflows. While these features are important, none are more important than the way it simplifies document management and searching for documents. The primary function of an EDMS is to help organizations remain organized when storing a large number of files and documents....

read more

6 Reasons to Use an Engineering Document Management System

6 Reasons to Use an Engineering Document Management System For many years, organizations have relied on the use of documents to maintain records of projects and communications. For much of the 20th century, paper documents were put into filing cabinets for storage so they could be referenced, when needed. But, with advances in digital technology, companies now rely on their computer systems to store and transfer information. So, you may question, “Great, we have all our files stored on our...

read more

Benefits of a Document Control System that Can Power Utilities and Energy Providers Forward

Benefits of a Document Control System for Utilities and Energy Providers Utility and energy providers require a vast number of documents to manage their facilities and must use them to create effective communication, collaboration and coordination. These companies need a system to manage documents, as they can quickly lose control over their version integrity, operational efficiency, security and productivity. Economic impacts to the business landscape from the global pandemic has forced...

read more

Log4J Security Vulnerability Update

Log4J security vulnerability update: Our team is aware of the recent news regarding the Log4J Security Vulnerability.  Please note the reported attacks only impact Log4J Version 2. Our software does not operate using Log4J and therefore we do not anticipate any negative impact.  Nevertheless, our team will continue to follow this recent development and monitor our systems accordingly. For all customers, we encourage you to take advantage of your complimentary system upgrade to mitigate any...

read more

Document Management System Trends

Document Management System Trends A document management system, commonly referred to as a DMS, helps companies better manage their files and documents, providing them with a secure repository in which they can easily locate and access their important files.  Organizations have been using document management systems for quite some time now since they provide a vast array of applications in various industries and are often used in engineering-related industries such as the AEC, manufacturing,...

read more

Eliminating Bottlenecks in an Engineering Workflow

Eliminating Bottlenecks in an Engineering WorkflowIn workflow management, a bottleneck is a situation causing a delay in a process or system.  Similar to a traffic jam, it prevents actions and documents from progressing within the engineering workflow.  Bottlenecks are typically caused by inefficiencies in a workflow’s configuration.  While many managers are aware that the bottlenecks exist, they can be extremely difficult to pinpoint using traditional methods.  A workflow and document...

read more

Securing Digital Files with an Electronic Document Management System

Securing Digital Files with an Electronic Document Management System Securing important digital files with an electronic document management system creates an environment in which workers can collaborate across locations while staying organized and maintaining secure control over critical intellectual property assets while accessing their files and documents remotely. Secure access is paramount when managing confidential files, as proprietary drawings and documents are at risk of theft by...

read more

Integration with CAD and BIM Software

Integration with CAD and BIM SoftwareWe’ve come a long way since the days where architects and engineers would hand-draw designs. Computer software has greatly optimized efficiency and improved the accuracy of engineering drawings. This approach has created a new set of challenges for organizations to overcome, especially when it comes to document-centric processes. Since virtually every drawing is created using either CAD or 3D modeling software, companies have numerous digital file types to...

read more

ImageSite – The Only Document Management System You Need

ImageSite – The Only Document Management System You NeedLooking for the one and only document management system you need is no easy task.  It takes time and careful consideration to find the system that best fits your business.  With the number of similar products on the market, your organization may struggle to make a decision, and rightfully so. When searching for a system, you should ask: Does it include the functionality we need? Does it integrate with our existing systems? Is it difficult...

read more

Leveraging Technology in Business

Leveraging Technology in BusinessLeveraging technology in business today is critical for small and medium sized businesses.  It allows them to compete with larger companies. If the last two decades have taught us anything, it is the reality that small firms can quickly become leaders in their industry. Some of the largest Fortune 500 companies today were merely startup companies in the early Millennium, taking full advantage of a technological revolution to outperform their competitors and...

read more

Features of an Engineering Document Management System

Features of an Engineering Document Management SystemAn electronic document management system (EDMS) helps organizations store, secure, and control digital files. EDMS software has been around for decades now, yet the disparity between each system suggests many of them lack the functionality engineering-based companies require. Document management systems often cater to specific industries (i.e., marketing, sales, finance, etc.), so while organizations may seek a one-size-fits-all solution,...

read more

Automation Solutions That Impact the Bottom Line

Automation Solutions That Impact the Bottom LineSoftware-based document automation solutions, like ImageSite, have been helping organizations across the world improve processes by reducing legwork and providing them with a place to store, protect, and organize their digital files. More and more, engineers are turning to EDMS (electronic document management systems) solutions to manage their CAD files and their associated workflows that encompass their everyday tasks. Understanding how software...

read more

Manage Complexity Through Engineering Workflow

Manage Complexity Through Engineering Workflow When it comes to managing workflows, you may find yourself spending more time managing and less time doing. If this is you, don’t worry (you’re not alone). Each year millions of mangers struggle to implement efficient workflows, leaving their employees feeling either stressed, overwhelmed, or downright clueless. Managing a business isn’t always easy, even for those with years of industry experience, which is why many organizations rely on business...

read more

How to Better Manage RFIs

How to Better Manage RFIsWant to understand how to better manage RFIs? An RFI - short for “Request for Information” is a term commonly used in the architecture, engineering, and construction industries. An RFI is used to request quotes, clarify uncertainties, and fill any gaps in project information, including material specifications, plans, contracts, and more. Generally, downstream contractors or subcontractors initiate these requests by submitting a formal RFI to the client or engineering...

read more

Document Management Systems Ensure Compliance 

Document Management Systems Ensure Compliance Achieving compliance goals is no trivial matter for organizations that manage large amounts of intellectual property (IP). Compliance standards such as NIST SP 800-171, ISO 9001, and DFARS are among the standards organizations intend to, or are required to meet to ensure the highest level of security over their IP. Managing documentation needed to meet compliance certifications is no small feat, however, there are tools available that can reduce...

read more

Pandemic Impact on Engineering Industry

Pandemic Impact on Engineering Industry  The COVID-19 pandemic has caused substantial damage to the U.S. economy, to international trade, and increased volatility in the U.S. stock market. Finally, it seems as if the worst is over, and increasing job growth in the manufacturing industry is indicative of a brighter future for the United States economy. In May and April of 2020, the U.S. economy lost roughly 22.4 million jobs, but has since gained 14.7 jobs (recovery of nearly 2/3). Much of...

read more

A Defense Against Ransomware

A Defense Against RansomwareA cloud document management system is a defense against ransomware. Ransomware attacks have become prevalent in the last few years. According to a study by Cybersecurity Ventures, they predict the global cost of cybercrime will increase by nearly 15 percent in the next five years, amounting to $10.5 Trillion in damage by the year 2025. As a result, top security organizations are advising companies to take action and improve their defenses against cybercriminals....

read more

5 Phases of Commercial Construction Lifecycle

5 Phases of Commercial Construction LifecycleThe commercial construction lifecycle typically consists of five phases. To carry out these types of projects, organizations must complete each phase carefully, yet efficiently with the best interest of the owners and other stakeholders. While the complexities of these projects often go unseen by the general public, construction projects are organized efforts, managed by a variety of workers with a vast range of specialties. Throughout these...

read more

Document Management in the Public Sector

Document Management in the Public SectorPublic sector organizations face unique challenges when compared to private sector companies. As a government agency, your organization aims to provide valuable services for the community in a way that aligns with economic goals and meets the rigorous compliance requirements put in place by lawmakers and other regulatory bodies. Additionally, public sector companies are typically held to a higher standard, often required to meet standards outlined by...

read more

Improving Construction Industry Processes with an Engineering Document Management System

Improving Construction Industry Processes with an Engineering Document Management SystemWATCH VIDEO Intelligent Construction Opportunities welcomes Scott Brandt President and CEO of eQuorum to discuss specifics around what construction engineers need to consider when using document control systems.​Redlining (Markups) When a drawing, such as a cross-section, floor plan, or detail drawing is created by an architect, they are reviewed and redlined by engineers and contractors before moving to...

read more

Optimizing Engineering Workflows

Optimizing Engineering WorkflowsAmong the two-million engineers in the United States, nearly one-third of them struggle with workflow and document management issues. Document management is kind of like filing your taxes – something you don’t particularly like to do but you know you have to. It does not inspire creativity, critical thinking, or anything else that makes the job worthwhile. Nevertheless, efficient workflow and document management procedures are vital to the success of...

read more

The World of Engineering and Technology Landscape

The World of Engineering and Technology Landscape  Over the last decade, there has been a clear influx in the availability of engineering-related job types. Increased reliance on technology has turned our world into an engineer’s playhouse, and thus people everywhere repeat the mantra that engineers will someday “rule the world”. While this statement holds true in some regard, the topic is controversial, as some believe societal conditions will inhibit growth in certain engineering...

read more

6 Big Mistakes Growing Engineering Firms Often Make

6 Big Mistakes Growing Engineering Firms Often MakeAs companies expand, workflow and document handling quickly becomes convoluted, and the need to remain organized comes to the forefront of their operations. Despite many companies’ best efforts to maintain control over their workflows and documents, the vast number of files and types required by engineering firms makes it difficult for them to manage the documents and drawings and the large number of employees who handle them. There are...

read more

Benefits of Document Version Control Software

Benefits of Document Version Control SoftwareThere are several benefits of document version control software. Versioning of documents and drawings is an essential part of the engineering design process. All project members must be aware of changes made to a document/drawing throughout a workflow to eliminate confusion and reduce the need for rework. Versioning is simple, yet it's something that many organizations still struggle with, as mistakes can lead to issues throughout a project....

read more

What are Submittals in AEC Industry?

What are Submittals in AEC Industry? What Are Submittals? The term ‘submittals’ has been used by the construction industry since the early 1800’s, however, the term has grown in popularity throughout the last Century. As the scale of construction projects grew over the years, the term became more relevant, as the industry needed a word to describe document-centric communications between architects, engineers, fabricators, vendors, and contractors. Generally, the word submittal is synonymous...

read more

Document Management System Implementation

Simplifying Document Management System ImplementationAn engineering document management system (EDMS) can improve productivity, reduce costs, and protect company IP. Implementing new software often can be challenging for unguided companies. But there are ways, however, to simplify the process. Here are several steps that organizations can follow to help with simplifying document management system implementation. Assign an Administrator When adopting a document management system, it's important...

read more

Improving Project Accuracy and Turnaround with ImageSite

Improving Project Accuracy and Turnaround with ImageSiteMost engineers create their designs using a combination of 2D and 3D modeling software to create a cohesive picture of their desired result. AutoCAD, Inventor, Revit, SOLIDWORKS, and NX are among the many tools used to achieve this result. While these are all great tools for creating and designing drawings, engineers and owners need a single repository to store, render, review, edit, and approve technical drawings and documents. Often,...

read more

Digital RFIs and Submittals for Construction

Digital RFIs and Submittals for Construction Construction companies face ever-growing challenges with budget constraints, turnover times, and the modern expectations of stakeholders in terms of meeting deadlines, quality, and maintaining constant communications. Into the bargain, companies now must keep up with the increase in global demand for construction, as the World population continues to rise each year. Improving the processes of construction companies can be difficult at times,...

read more

Engine-Box for Engineering Workflow

Engine-Box for Engineering WorkflowEvery day, engineers routinely manage hundreds, if not thousands of documents. With the increase in the number of files engineers need to complete their objectives, most engineering-based companies ultimately need a better way to manage and secure these files - their intellectual property. Additionally, they need to make this information more accessible to workers across teams, departments, and throughout the globe, in many cases. ImageSite and Engine-Box...

read more

Use Product Data Management to Improve Productivity

Use Product Data Management to Improve Productivity A document management system (DMS) is more than a repository where companies store files and documents. It’s a place where workers can collaborate, share ideas, and monitor valuable product lifecycle information. Unbeknown to many, a document management system provides an immensity of data that helps companies improve productivity, rethink workflows, and develop new channels for communication. Beneath the core functionality of a document...

read more

Changing Landscape in Utility Industry

Changing Landscape in Utility IndustryA lot has changed in the last year, as Power and Utility companies begin their transition to clean and sustainable energy. Despite changes in federal policy and the setbacks caused by the COVID-19 pandemic, companies strive to enter the new competitive landscape to stay ahead of their competition and comply with new regulations. Regulation is inevitable, and people are demanding progress in the Energy and Utility industry. The pressure comes from a wide...

read more

Digital Drawing Markups

Digital Drawing MarkupsBefore a drawing can transform from an idea to a product, it undergoes a series of reviews, changes, and approvals. This is typically a multi-step process requiring creative thinking, attention to detail, and comprehensive technical knowledge. Often with many employees involved in a project, it’s not surprising that managing these processes can be an arduous task. ImageSite and Engine-Box, eQuorum’s on-premise and Cloud Engineering Document Management System simplify...

read more

Cloud Computing: Exploring the Possibilities

Cloud Computing: Exploring the PossibilitiesOver the last decade, Cloud Computing has gained remarkable traction, as more and more organizations seek to distribute their company’s files remotely. Cloud Computing has been around for quite some time, but increases in telecommuting, globalization, and Internet connection speeds have stimulated the industry's growth. Still, there is a lot of mystery behind Cloud Computing, as organizations begin their endeavor to explore the possibilities of “The...

read more

eQuorum Customer Developments – What’s New, Primoris?

eQuorum Customer Developments – What’s New, Primoris?eQuorum is proud to share with you some of our customers’ latest developments. eQuorum partners with industry-leading design and construction companies and is an essential component of their engineering and construction workflow.  In the first quarter of 2020, the construction industry added more than $900 billion to the U.S. economy, surpassing its highest level since the recession of 2008. Construction companies also employed more than 7...

read more

Using ImageSite on AWS Marketplace

Using ImageSite on AWS MarketplaceOrganizations continue to focus on increasing productivity through greater information distribution and collaboration, as well as through automation of formerly manual tasks, though often at the expense of security and the insertion of human intuition. So, software solutions that offer both productivity improvements and greater security are invaluable. Finding these solutions is painstaking and frustrating, as apples to apples comparisons are difficult to...

read more

Tackling Challenges of Engineering Document Management

Tackling Challenges of Engineering Document ManagementEngineers have developed a reputation for being dependable and reliable, however, many engineers often struggle to collaborate adequately given the vast numbers of drawings and documents.  For engineers, what may appear to be a small task at first can quickly expand into something far more complicated, and if the task is not properly managed, it's easy to lose control over the project. So how do you regain control? Finding Your Documents...

read more

Hormel Foods Seeks to End Child Hunger

eQuorum Customer Developments – Hormel Foods Seeks to End Child Hunger eQuorum is proud to share with you some of our customers’ latest developments. eQuorum partners with industry-leading manufacturers and is an essential component of their engineering and manufacturing workflow.  Hormel Foods Corporation was established in 1891 by George A. Hormel. The company initially sold meat products to customers and quickly began to grow as they expanded their product line. The company came from humble...

read more

Engine-Box: Your Cloud Document Management Solution Now on AWS Marketplace

Engine-Box: Your Cloud Document Management Solution Now on AWS Marketplace Engine-Box, eQuorum's cloud document management system, is now available on Amazon Web Services Marketplace. Despite the lockdowns and working from home, this year has been all about convenience - from packages delivered straight to our doorsteps, to mobile applications with which we can pay for what we need directly from our smartphones. These are among the seemingly endless innovations that have kept us safe and have...

read more

Manufacturing and Cloud Digitalization

Manufacturing and Cloud DigitalizationAs businesses around the globe eagerly await the New Year, U.S. manufacturers continue to look for ways to improve output and find new growth opportunities. Uncertainty remains throughout the year, however, as manufacturers are at continued risk for disruption. The COVID-19 Pandemic has stirred the pot and companies are resorting to digitalization (or digital transformation as defined by the media) to manage their critical assets. In 2019, a Deloitte study...

read more

Small Engineering Companies: Selecting a Workflow and Document Management System

Small Engineering Companies: Selecting a Workflow and Document Management SystemOver the last decade or so, innovations in computer software have revolutionized the way businesses operate. It seems like things move more quickly than they used to, sometimes making it difficult for smaller firms to keep up with the well-funded behemoths.  Workflows and associated documents move rapidly, demanding greater control and security and ultimately the need for an electronic document management system....

read more
eQuorum

eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

Give Us Your Feedback
Get Connected