What is Engineering Document Management?

 

What is an Engineering Document Management System?

An engineering document management system (EDMS) is an automated system for organizing, searching, viewing, securing, and sharing digital file types. Small businesses and large enterprises use document management software to carry out day-to-day business operations. Such operations are typically document-centric and require either the review and revision of files, the retention or archiving of files, or the creation of audit trails. It can also serve as a substitute for traditional document management processes that require the use of paper documents.

EDMS provide capabilities and functionality beyond traditional paper-based systems or home-grown spreadsheets and databases.  Primary benefits include an increase in productivity, reductions in rework and search times, and enhanced security.

 

Benefits of Implementing an Engineering Document Management System (EDMS)

Productivity

Electronic Document Management Systems (EDMS) give workers the flexibility to complete projects without having to spend time focusing on the menial tasks associated with traditional document management procedures, including searching and finding files, making sure the files are the latest version, distributing files to others who may need them, and filing updated documents. Using digital files removes most of the paper documents from business processes, increasing project efficiency and productivity while helping organizations save on time spent filing cabinet office space and save on fees towards paper costs, and printer ink.

Scalability

Document management software supports scalable growth in small to medium-sized businesses that have seen a massive explosion of digital and paper files, as well as those handling a large number of projects and locations of larger enterprises. Scalability is important in both business and engineering contexts where users must have access to project files wherever they are, whether working from home, at the job site, on the production floor, at the customer, or in their office.

As an entity increases in size, so does the number of digital files it manages. If an organization isn’t prepared to manage this growth efficiently and effectively, it is bound to see obstacles appear, reducing their ability to grow as an organization. Document management systems, like ImageSite, are completely scalable and allow organizations to handle thousands or even millions of documents. As the number of users grows, so does the system, allowing as many users as the organization requires.

Efficiency

Working in a professional environment doesn’t mean you have to sacrifice convenience. In fact, in the professional world, convenience is often called “efficiency.” Every day the number of telecommuters grows and so does the need for convenient and secure access. Nowadays, it’s not often we see office workers and engineers collaborating in a single office space, so it simply makes sense to give system users the ability to work from their desired or necessary location. This, in turn, helps companies prepare themselves for growth or a global disaster, such as the 2020 COVID-19 crisis.

Cloud document management systems also support cross-functional collaboration by enabling users to access their documents and workflows using different operating systems, such as Mac OS, Windows, or Linux. With the need to use mobile devices, such as tablets and smartphones, today’s users also need to get to their digital content regardless of where they are and what platform they are using, so access through mobile devices is essential.

Security

Information Technology departments are now always involved in application decisions, and top of mind is system and data security. In the mid-2010s, security breaches plagued the headlines, bringing to light the vulnerability of even the most well-secured organizations. The majority of these security breaches can be prevented by implementing basic security protocols.

When it comes to information security, document management systems provide employees with an added layer of protection. DMS solutions manage and control files in more secure locations than local computer drives or even network shares, allow users to manipulate files without downloading the files for viewing, editing, and printing, and by providing links to files rather than sending out the actual files. In addition, for users employing mobile devices, document management systems can even encrypt files stored off-line on the devices. Organizations such as NIST, DoD, the State Department, and ISO, have defined strong guidelines for sharing information and IT departments should require EDMS solutions be compliant with those standards.

Who uses engineering document management systems?

EDMS FOR AEC >

EDMS FOR UTILTIES AND ENERGY PROVIDERS  >

An Engineering Document Management System

EDMS FOR MANUFACTURING >

EDMS FOR FACILITIES MANAGEMENT>

EDMS FOR GOVERNMENT >

Our engineering workflow and document management solutions are built in HTML5 so there is no software to deploy to user machines.

 

All ImageSite and Engine-Box Features

ImageSite

On-Premise or Private Cloud

Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download.

EngineBox_TabletandPhone

Engine-Box

SaaS Cloud

Our Cloud-based engineering workflow and document management with commercial-grade security.  Users have mobile access to the files they need anywhere, anytime. No installation requirements.

 

What is Engineering Document Management?

 

What is an Engineering Document Management System?

An engineering document management system (EDMS) is an automated system for organizing, searching, viewing, securing, and sharing digital file types. Small businesses and large enterprises use document management software to carry out day-to-day business operations. Such operations are typically document-centric and require either the review and revision of files, the retention or archiving of files, or the creation of audit trails. It can also serve as a substitute for traditional document management processes that require the use of paper documents.

EDMS provide capabilities and functionality beyond traditional paper-based systems or home-grown spreadsheets and databases.  Primary benefits include an increase in productivity, reductions in rework and search times, and enhanced security.

 

Benefits of Implementing an Engineering Document Management System (EDMS)

Flexibility

Electronic Document Management Systems (EDMS) give workers the flexibility to complete projects without having to spend time focusing on the menial tasks associated with traditional document management procedures, including searching and finding files, making sure the files are the latest version, distributing files to others who may need them, and filing updated documents. Using digital files removes most of the paper documents from business processes, increasing project efficiency while helping organizations save on filing fees, filing cabinet office space, paper costs, and printer ink.

Scalability

Document management software supports scalable growth in small to medium-sized businesses that find a massive explosion of digital and paper files, as well as those handling a large number of projects and locations of larger enterprises. Scalability is important in both business and engineering contexts where users must have access to project files wherever they are, whether working from home, at the job site, at the customer, or in their office.

As an entity increases in size, so does the number of digital files it manages. If an organization isn’t prepared to manage this growth efficiently and effectively, it is bound to see obstacles appear, reducing their ability to grow as an organization. Document management systems, like ImageSite, are completely scalable and allow organizations to handle thousands or even millions of documents. As the number of users grows, so does the system, allowing as many users as the organization requires.

Efficiency

Working in a professional environment doesn’t mean you have to sacrifice convenience. In fact, in the professional world, convenience is often called “efficiency.” Every day the number of telecommuters grows and so does the need for convenient and secure access. Nowadays, it’s not often we see office workers and engineers collaborating in a single office space, so it simply makes sense to give system users the ability to work from their desired or necessary location. This, in turn, helps companies prepare themselves for growth or a global disaster, such as the 2020 COVID-19 crisis.

Cloud document management systems also support cross-functional collaboration by enabling users to access their documents and workflows using different operating systems, such as Mac OS, Windows, or Linux. With the need to use mobile devices, such as tablets and smartphones, today’s users also need to get to their digital content regardless of where they are and what platform they are using, so access through mobile devices is essential.

Security

Information Technology departments are now always involved in application decisions, and top of mind is system and data security. In the mid-2010s, security breaches plagued the headlines, bringing to light the vulnerability of even the most well-secured organizations. The majority of these security breaches can be prevented by implementing basic security protocols.

When it comes to information security, document management systems provide employees with an added layer of protection. DMS solutions manage and control files in more secure locations than local computer drives or even network shares, allow users to manipulate files without downloading the files for viewing, editing, and printing, and by providing links to files rather than sending out the actual files. In addition, for users employing mobile devices, document management systems can even encrypt files stored off-line on the devices

Who uses engineering document management systems?

EDMS FOR AEC >

EDMS FOR UTILTIES AND ENERGY PROVIDERS  >

An Engineering Document Management System

EDMS FOR MANUFACTURING >

EDMS FOR FACILITIES MANAGEMENT>

EDMS FOR GOVERNMENT >

Our engineering workflow and document management solutions are built in HTML5 so there is no software to deploy to user machines.

 

Engine-Box

SaaS Cloud

Our Cloud-based engineering workflow and document management with commercial-grade security.  Users have mobile access to the files they need anywhere, anytime. No installation requirements.

 

LEARN MORE >

ImageSite

On-Premise or Private Cloud

Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download.

 

LEARN MORE >

What is Engineering Document Management?

What is an Engineering Document Management System?

An engineering document management system (EDMS) is an automated system for organizing, searching, viewing, securing, and sharing digital file types. Small businesses and large enterprises use document management software to carry out day-to-day business operations. Such operations are typically document-centric and require either the review and revision of files, the retention or archiving of files, or the creation of audit trails. It can also serve as a substitute for traditional document management processes that require the use of paper documents.

EDMS provide capabilities and functionality beyond traditional paper-based systems or home-grown spreadsheets and databases.  Primary benefits include an increase in productivity, reductions in rework and search times, and enhanced security.

 

Benefits of Implementing an Engineering Document Management System (EDMS)

Flexibility

Electronic Document Management Systems (EDMS) give workers the flexibility to complete projects without having to spend time focusing on the menial tasks associated with traditional document management procedures, including searching and finding files, making sure the files are the latest version, distributing files to others who may need them, and filing updated documents. Using digital files removes most of the paper documents from business processes, increasing project efficiency while helping organizations save on filing fees, filing cabinet office space, paper costs, and printer ink.

Scalability

Document management software supports scalable growth in small to medium-sized businesses that find a massive explosion of digital and paper files, as well as those handling a large number of projects and locations of larger enterprises. Scalability is important in both business and engineering contexts where users must have access to project files wherever they are, whether working from home, at the job site, at the customer, or in their office.

As an entity increases in size, so does the number of digital files it manages. If an organization isn’t prepared to manage this growth efficiently and effectively, it is bound to see obstacles appear, reducing their ability to grow as an organization. Document management systems, like ImageSite, are completely scalable and allow organizations to handle thousands or even millions of documents. As the number of users grows, so does the system, allowing as many users as the organization requires.

Efficiency

Working in a professional environment doesn’t mean you have to sacrifice convenience. In fact, in the professional world, convenience is often called “efficiency.” Every day the number of telecommuters grows and so does the need for convenient and secure access. Nowadays, it’s not often we see office workers and engineers collaborating in a single office space, so it simply makes sense to give system users the ability to work from their desired or necessary location. This, in turn, helps companies prepare themselves for growth or a global disaster, such as the 2020 COVID-19 crisis.

Cloud document management systems also support cross-functional collaboration by enabling users to access their documents and workflows using different operating systems, such as Mac OS, Windows, or Linux. With the need to use mobile devices, such as tablets and smartphones, today’s users also need to get to their digital content regardless of where they are and what platform they are using, so access through mobile devices is essential.

Security

Information Technology departments are now always involved in application decisions, and top of mind is system and data security. In the mid-2010s, security breaches plagued the headlines, bringing to light the vulnerability of even the most well-secured organizations. The majority of these security breaches can be prevented by implementing basic security protocols.

When it comes to information security, document management systems provide employees with an added layer of protection. DMS solutions manage and control files in more secure locations than local computer drives or even network shares, allow users to manipulate files without downloading the files for viewing, editing, and printing, and by providing links to files rather than sending out the actual files. In addition, for users employing mobile devices, document management systems can even encrypt files stored off-line on the devices

Who Uses Engineering Document Management Systems?

EDMS FOR AEC >

EDMS FOR UTILTIES AND ENERGY PROVIDERS  >

An Engineering Document Management System

EDMS FOR MANUFACTURING >

EDMS FOR FACILITIES MANAGEMENT>

EDMS FOR GOVERNMENT >

Our engineering workflow and document management solutions are built in HTML5 so there is no software to deploy to user machines.

 

Engine-Box

SaaS Cloud

Our Cloud-based engineering workflow and document management with commercial-grade security.  Users have mobile access to the files they need anywhere, anytime. No installation requirements.

LEARN MORE >

ImageSite

On-Premise or Private Cloud

Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download.

LEARN MORE >

eQuorum

eQuorum specializes in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.

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